Executive Assistant

Job description

Executive Assistant

Salary - £28,000 - £42,000 + Bonus + Benefits

Location - Paddington

Mars Multisales is a business unit of Mars, Incorporated consisting of ~2500 Associates responsible for the sales and distribution of much loved brands across 52 markets in Europe and Southern Africa - with the Mars Multsales Leadership team based in London, Paddington. Mars is a family-owned business with more than a century of history making diverse products and offering services for people and the pets people love. With almost $35 billion in sales, the company is a global business that produces some of the world’s best-loved brands: M&M’s®, SNICKERS®, TWIX®, MILKY WAY®, PEDIGREE®, WHISKAS®, EXTRA®, ORBIT®, 5™, SKITTLES® and UNCLE BEN’S®. The Mars Five Principles – Quality, Responsibility, Mutuality, Efficiency and Freedom – inspire its more than 125,000 Associates to create value for all its partners and deliver growth they are proud of every day.

At our Paddington office we are currently recruiting for a bright, resourceful and motivated Executive Assistant to support the Multisales Regional Leadership team. You will play a pivotal role within the team, performing administrative tasks while identifying and addressing the needs of senior associates.

In this role you will:

·  Act as gatekeeper for any requests, calls or meetings.
·  Provide exceptional administrative support to the team.
·  Project manage with expertise projects and agendas of multiple senior leaders.
·  Decide, plan and execute complex, detailed domestic and international travel itineraries.
·  Locate, organize and process all travel & personal expenses using appropriate systems and ensure governance of approval and submission.
·  Take the initiative to identify and undertake opportunities that add value to the efficient operation of the team and the office.
·  Liaise and network with other business administrators to learn and implement best practice.

To do this role you’ll need:

·  Candidates are required to have functional/technical proficiency in Microsoft Office & Outlook. In addition, expertise in using conference call technology, VC - Polycom, Sharepoint, Skype for Business.
·  Previous experience in large FMCG, matrixed organization is essential.
·  Previous experience of providing administrative support and co-ordinating events is essential, ideally working with / for senior leaders / international associates.
·  This role requires a high degree of independence and motivation to prioritise workload as well as the resilience and ability to manage at high pace while remaining calm under pressure.
·  The job-holder must be an excellent communicator both written and verbally and have a desire to proactively make continuous improvements.
·  The job-holder must bring effective event management experience.

In return, we offer:

• Great career progression

• Range of in-house training opportunities

• Competitive salary, bonus and range of large company benefits

We know its important to you to find out as much about us as possible, so following a review of your CV the first stage will be a telephone interview with the hiring manager and a chance for you to ask lots of questions. If successful you will be invited to an interview day in front of our panel. Don’t worry you’ll have plenty of time to prepare.

Closing date: 17th December 2019

Please note we will be running the interviews for this role in January

To open up a dialogue, please click on the APPLY button below. We look forward to hearing from you!

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