Transport Coordinator (DMC Division – Marriott Sindalah Island)

Job description

POSITION SUMMARY

Coordinate and oversee transportation services, safety, and wellbeing of all Sindalah Island guests. Anticipate and communicate transportation logistic needs promptly. Document pertinent information in department logbook. Forecast additional transportation logistic requirements and communicate special requests to department head. 

 

Report accidents, injuries, and unsafe work conditions to manager. Follow all company policies and procedures, ensure uniform and personal appearance are clean and professional, maintain confidentiality of proprietary information, and protect company assets. Welcome and acknowledge all guests according to company standards, anticipate and address guests’ service needs, assist individuals with disabilities, and thank guests with genuine appreciation. Speak with others using clear and professional language, prepare and review written documents accurately and completely, and answer telephones using appropriate etiquette. Develop and maintain positive working relationships with others, and support team to reach common goals. Comply with quality assurance expectations and standards. Move, lift, carry, push, pull, and place objects weighing less than or equal to 25 pounds without assistance; and stand, sit, or walk for an extended period of time or for an entire work shift. Perform other reasonable job duties as requested by Supervisors.

 

CRITICAL TASKS

Safety and Security

·  Report work related accidents, or other injuries immediately upon occurrence to manager/supervisor.
·  Follow property specific procedures for handling emergency situations (e.g., evacuations, medical emergencies, natural disasters).
·  Follow company and department safety and security policies and procedures to ensure a clean, safe, and secure environment.
·  Maintain awareness of undesirable persons on property premises.
·  Identify and correct unsafe work procedures or conditions and/or report them to management and security/safety personnel.
·  Use proper equipment, wear appropriate personal protective clothing (PPE), and employ correct lifting procedures, as necessary, to avoid injury.

Policies and Procedures

·  Protect the privacy and security of guests and coworkers.
·  Maintain confidentiality of proprietary materials and information.
·  Ensure uniform, nametags, and personal appearance are clean, hygienic, professional and in compliance with company policies and procedures.
·  Follow company and department policies and procedures.
·  Protect company tools, equipment, machines, or other assets in accordance with company policies and procedures.
·  Perform other reasonable job duties as requested by Supervisors.

Guest Relations

·  Thank guests with genuine appreciation and provide a fond farewell.
·  Address guests' service needs in a professional, positive, and timely manner.
·  Welcome and acknowledge each and every guest with a smile, eye contact, and a friendly verbal greeting, using the guest's name when possible.
·  Engage guests in conversation regarding their stay, property services, and area attractions/offerings.
·  Actively listen and respond positively to guest questions, concerns, and requests using brand or property specific process (e.g., LEARN, PLEASED, Guest Response, LEAP) to resolve issues, delight, and build trust.
·  Anticipate guests' service needs, including asking questions of guests to better understand their needs and watching/listening to guest preferences and acting on them whenever possible.
·  Assist other employees to ensure proper coverage and prompt guest service.
·  Provide assistance to individuals with disabilities, including assisting visually, hearing, or physically-impaired individuals within guidelines (e.g., escorting them when requested, using words to explain actions, writing directions on paper, moving objects out of the way, or offering access to Braille or TDD phones).

Communication

·  Speak to guests and co-workers using clear, appropriate and professional language.
·  Answer telephones using appropriate etiquette including answering the phone within 3 rings, answering with a smile in one's voice, using the callers' name, transferring calls to appropriate person/department, requesting permission before placing the caller on hold, taking and relaying messages, and allowing the caller to end the call.
·  Talk with and listen to other employees to effectively exchange information.
·  Provide assistance to coworkers, ensuring they understand their tasks.
·  Discuss work topics, activities, or problems with coworkers, supervisors, or managers discreetly and quietly, avoiding public areas of the property.
·  Prepare and review written documents (e.g., daily logs, business letters, memoranda, reports), including proofreading and editing written information to ensure accuracy and completeness.

Assists Management

·  Ensure that hourly employees are trained on company core values, job roles, responsibilities, and technical and service aspects of the job.
·  Assign and ensure work tasks are completed on time and that they meet appropriate quality standards.
·  Coordinate tasks and work with other departments to ensure that the department runs efficiently.
·  Serve as a departmental role model or mentor by working alongside employees to perform technical or functional job duties.
·  Assist management to ensure that hourly employees have the necessary resources to effectively perform their jobs (e.g., supplies, equipment, and inventory).
·  Encourage and motivate employees to perform their best, take responsibility for tasks and assignments, make decisions and provide input on possible improvements.

Working with Others

·  Support all co-workers and treat them with dignity and respect.
·  Handle sensitive issues with employees and/or guests with tact, respect, diplomacy, and confidentiality.
·  Develop and maintain positive and productive working relationships with other employees and departments.
·  Partner with and assist others to promote an environment of teamwork and achieve common goals.

Quality Assurance/Quality Improvement

·  Comply with quality assurance expectations and standards.

Physical Tasks

·  Stand, sit, or walk for an extended period of time or for an entire work shift.
·  Enter and locate work-related information using computers and/or point of sale systems.
·  Move, lift, carry, push, pull, and place objects weighing less than or equal to 25 pounds without assistance.

General Concierge – Transportation Coordinator

·  Book activity reservations, and transportation to and from the airports/island.
·  Responsible for the distribution and collection of transportation schedules.
·  Conducts meetings/orientations with site staff, and vendors.
·  Collects, organizes, and develops billing reports.
·  Manages relationships between company programs and 3 rd party organizations/vendors.
·  Responsible for tour/activity reservations for additional services purchased by guests.
·  Ability to travel as needed.

 

CRITICAL COMPETENCIES

 

Analytical Skills

·  Learning
·  Problem Solving
·  Decision-Making

Interpersonal Skills

·  Customer Service Orientation
·  Diversity Relations
·  Interpersonal Skills
·  Team Work

Communications

·  English Language Proficiency
·  Communication
·  Listening

Personal Attributes

·  Presentation
·  Positive Demeanor
·  Integrity
·  Dependability
·  Stress Tolerance
·  Adaptability/Flexibility

Organization

·  Detail Orientation
·  Multi-Tasking
·  Time Management

 

 

PREFERRED QUALIFICATIONS

Education

High school diploma/G.E.D. equivalent

Related Work Experience

No related work experience is required

Supervisory Experience

No supervisory experience is required

 applicable law.

The Luxury Collection Hotels & Resorts, with over 120 properties in more than 35 countries, offers the promise of authentic experiences that evoke lasting, treasured memories. Our more than 100 years of experience, beginning in 1906 under the Italian CIGA brand – a collection of Europe's most celebrated and iconic properties – serves as a solid foundation as we continuously evolve to exceed the desires of the luxury traveler.

From legendary palaces and remote retreats to timeless modern classics, each luxury hotel and resort is a unique and cherished expression of its locale – a portal to the destination’s cultural charms and treasures. If you are someone with an appreciation for evocative storytelling, a keen interest and passion for this destination's heritage, and a desire to deliver genuine, personalized, and anticipatory hospitality, then we invite you on our journey. In joining The Luxury Collection, you join a portfolio of brands with Marriott International. Be where you can do your best work, begin  your purpose,  belong  to an amazing global team, and  become  the best version of you.