Temporary Paymaster (At least 2-3 months, subject to extension)

Job description

JOB SUMMARY

Responsible for processing all associates payroll including management.

 

JOB DUTIES AND RESPONSIBILITIES

1. Maintain a strict confidentiality of all associate payroll records including managers & EXCO. Under no circumstances can the information to be revealed to anyone without the approval of the Director of Finance or Assistant Financial Controller.

2. Run weekly department attendance reports from Kronos. Distribute them to Department Heads via mailboxes on the 4th floor no later than 10:30 AM every Monday. For the purpose of monthly payroll processing, the attendance report for the week up to 19th of the month must also be distributed.

3. Handle situations with the time clock. This includes manually entering “lost” punches, correcting time and other adjustments requested by Department Head.

4. Sets up and maintain all payroll related files. Retains records specified in the Corporate Retention SOP.

5. Responsible for monthly payroll processing. The cut off date will be from the 20th of each month to the 19th of the following.

6. Maintain Kronos time clock, “Easypay” and “Timesoft” payroll systems. This includes carrying out system backup on a daily and monthly basis.

7. Responsible to adhere all payroll policies stated in the payroll LSOP 44-011 in paying overtime, shift allowance, calculating Banquet casual labour, and annual wage supplement.

8. Responsible for generating all payroll slips by the end of the month.

9. Responsible for the processing monthly GIRO payments to the bank.

10. Responsible for the submission of monthly CPF contribution, together with Foreign Worker Levy, Skill Development Fund and any other contribution funds to the CPF Board by the 14thof the month, or any dates stipulated by the CPF Board, for the previous month’s payroll.

11. Responsible for preparing manual salary payments for terminated employees.

12. Responsible for processing year end IR8A.

13. Responsible for the filing of IR21 for departing foreign employees and seeking tax clearance before releasing the last salary payment to these employees.

14. Ensures all associates/managers monthly payroll cheques are correct and assists department heads in resolving any discrepancies.

15. Responsible for compliance with Payroll audit.

16. Responsible for preparation and posting of all month end payroll journals.

17. Responsible for reconciling and preparing the audit schedules for all payroll related assets & liabilities balances in the general ledger.

18. Responsible for the filing of hotel contracts for DOF.

19. Responsible for sorting and distribution of the daily mail for the Accounts dept and clearing the DOF’s In & Out trays daily as required.

20. Responsible for the preparation of the daily listing for cheques and telegraphic transfers received by the hotel.

21. Maintain a good working relationship with Human Resources and other operational departments.

22. Responsible for any special projects assigned by the Accountant/AFC/DOF.

23. Cash/Bank Handling

· Process all payment methods in accordance with Accounting procedures and policies.

· Follow property control audit standards and cash handling procedures (e.g., blind drops).

· Count bank at end of shift, complete designated cashier reports, resolve any discrepancies, drop off receipts, and secure bank.

· Obtain assigned bank and ensure accuracy of contracted monies, obtaining change required for expected business level, and keeping bank secure at all times.

· Transport bank to/from assigned workstation, following security procedures.

· Set up and organize cashier workstation with designated supplies, forms, and resource materials; and maintain cleanliness of workstation at all times.

24. To ensure and follow established procedures and compliance as per LSOP guidelines.

25. Any other duties as may be assigned from time to time.

 

JOB REQUIREMENTS

·  At least 2 years of relevant experience in handling payroll matters.
·  PC literate with great knowledge of Microsoft Office & Timesoft systems.
·  Great interpersonal skills.
·  Payroll information must be kept strictly confidential.
·  Able to commit 5 days' work week, office hours.
·  Able to commit for at least 2-3 months, subject to extension.
·  Able to start work anytime.

Marriott Hotels strive to elevate the art of hospitality, innovating at every opportunity while keeping the comfort of the oh-so-familiar all around the globe. As a host with Marriott Hotels, you will help keep the promise of “Wonderful Hospitality. Always.” by delivering thoughtful, heartfelt, forward-thinking service that upholds and builds upon this living legacy. With the name that’s synonymous with hospitality the world over, we are proud to welcome you to explore a career with Marriott Hotels. In joining Marriott Hotels, you join a portfolio of brands with Marriott International. Be where you can do your best work, begin your purpose, belong to an amazing global team, and become the best version of you.

JW Marriott is part of Marriott International's luxury portfolio and consists of more than 100 beautiful properties in gateway cities and distinctive resort locations around the world. JW believes our associates come first. Because if you’re happy, our guests will be happy. JW Marriott associates are confident, innovative, genuine, intuitive, and carry on the legacy of the brand’s namesake and company founder, J.Willard Marriott. Our hotels offer a work experience unlike any other, where you’ll be part of a community and enjoy true camaraderie with a diverse group of co-workers. JW creates opportunities for training, development, recognition and most importantly, a place where you can pursue your passions in a luxury environment with a focus on holistic well-being. Treating guests exceptionally starts with the way we take care of our associates. That’s The JW Treatment™. In joining JW Marriott, you join a portfolio of brands with Marriott International. Be where you can do your best work,​ begin  your purpose,  belong  to an amazing global​ team, and  become  the best version of you.