Sales Coordinator

Job description

Additional Information: This hotel is owned and operated by an independent franchisee, Epicurean Atlanta Hotel. The franchisee is a separate company and a separate employer from Marriott International, Inc.  The franchisee solely controls all aspects of the hotel’s employment policies and practices, including hiring, firing, discipline, staffing, compensation, benefits, and all other terms and conditions of employment.  If you accept a position at this hotel, you will be employed by a franchisee and not by Marriott International, Inc.

 

What you have 

Highschool diploma or Associate Degree and 2 – 3 years of relevant experience 

Strong computer skills, including knowledge of Word and Excel programs

Ability to work in an organized, effective, and efficient way

Excellent communication skills, both verbal and written

Ability to use technology, e.g., computers, iPads, tablets

Experience working collaboratively across different teams within an organization

Proven ability to multitask, and able to react and handle any last minute needs or situations

A sense of ownership in everything that you do

 

What you’ll do 

Process contracts, proposals, and general correspondence for sales and catering staff as needed

Process, coordinate, and distribute event orders, banquet checks, revisions, guarantees, event reports, group resumes, and Daily Event Sheets, for the Events Team

Monitor phones for sales and catering staff. Qualify incoming inquiry calls and ensure that they are dealt with accurately, timely, and in a professional manner

Identify guest reservation needs, determine appropriate room type, and verify availability of room type and rate. Enter group blocks into reservation system

Work with Events Teams on detailing upcoming functions as needed including obtaining guarantees and confirming arrangements

Assist managers on creative projects including proposals, direct mail pieces, invitations, and special events

Input group rooming lists using reservation systems, revise room blocks to maintain the required number of available rooms, and keep organized files of all groups

Assist guests and clients with event changes, requests, and other needs as appropriate

Monitor ordering of office supplies and sales collateral to ensure sales offices is stocked with necessary materials

Other necessary duties as reasonably assigned by manager

 

Physical Demand 

Ability to sit or stand for extended periods of time 

Ability to bend 

Ability to lift, pull 50 lbs 

Ability to communicate clearly 

Ability to work long hours as needed 

 

Mental Demands 

Make sound judgments quickly 

Work on multiple tasks, making appropriate progress towards deadlines 

Able to work independently, take direction, and provide direction to others 

Manage differing personalities within the property, the resort, and the community 

Maintain the highest degree of confidentiality 

Ability to work effectively in stressful, high pressure situations 

Ability to effectively handle challenges in the workplace, including anticipating, preventing, identifying, and solving problems as necessary 

 
Benefits

Full-time Associate Benefits

Medical, Dental, & Vision | HSA & Flexible Spending Account Options | Basic Life & Disability Plan Options | 401K Retirement Plan | Paid Time Off | Holiday Pay | Career Training & Development Opportunities | Tuition Reimbursement | Bereavement Leave | Employee Assistant Program (EAP) | Jury Duty (May vary by state) | Employee Discounts | Employee Referral Bonus | Free meal for all full-service hotel employees

Part-time Associate Benefits

All above-listed benefits, except for Medical Insurance and Holiday Pay

The Sales, Events Coordinator will assist the Sales, Catering and Event Management team in obtaining customer satisfaction by performing clerical and administrative duties relating to guest and hotel communications through the sales team. Other duties will include but not limited to light selling, event detailing, and group housing for smaller or social based groups.

 

This company is an equal opportunity employer.

frnch1

The Autograph Collection is a growing collection of four and five-star independent hotels, each offering unique and memorable experiences. Each hotel is thoughtfully chosen for its quality, originality, bold character, and ability to offer today’s traveler a range of unique experiences suited to their individual sense of style and adventure. All Autograph Collection hotels look to attract The Individualist, the brand's target consumer. The Individualist is someone who uses travel as an opportunity to add to their personal narrative – in essence they are hand selecting our hotels whether for personal or corporate travel because it is much more than simply a place to rest. In joining Autograph Collection, you join a portfolio of brands with Marriott International. Be where you can do your best work,​ begin your purpose, belong to an amazing global​ team, and become the best version of you.