Purchasing Agent 資深採購專員

Job description

Purpose of Role

To fulfil the purchasing requirements of the hotel and ensure all are met in a timely, cost effective manner and meet the quality standards of the hotel.

Responsibly Description

-Adhere to all standards and procedures set out in the Talent Handbook and act in compliance with Starwood’s Business Code of Conduct.

-Adhere to the hotel’s Purchasing policy and procedures when carrying out all purchases.

-Select suppliers impartially; based upon cost, ability to meet product specifications, efficiency and quality of their operations, delivery on a timely basis as required and ability to source goods locally to avoid lengthy importation delays.

-Conduct routine market surveys for fresh food items at least bi-monthly and prepare report in a timely manner.

-Coordinate collection of supplier quotations and samples (when necessary) on a timely basis for each purchase and submit purchase requisition for required approvals. Follow up on purchase orders awaiting approval to ensure operational needs are fulfilled.

-Place orders with suppliers and ensure timely delivery to meet hotel operation needs.

-Input purchase order into purchasing system on the day of and circulate copies of purchase order as per hotel’s Purchasing policy and procedures.

-Liaise with perspective departments to ensure that requirements regarding quality and service from supplier are being met.

-Maintain continuous communication with all departments / divisions to understand operational requirements.

-Promote team work.

-Follow up on outstanding purchase orders and advise operating departments on order status.

-Prepare and process any import declarations and required documents.  Ensure Customs Duty for imported items are paid on time.

-Maintain confidentiality of supplier information and contracts.

 

職位宗旨 

在符合飯店品質標準的前提上，確保能具成本效益且符合時效地達成飯店的採購需求。

與供應商之間維持專業且清廉的合作關係。

主要負責事項

-遵循人才手冊規章及萬豪集團行為道德準則。

-執行採購作業時，按照飯店採購辦法及作業流程辦理。

-在選擇供應商時，需公正地按成本、供貨能力、該公司的效率和服務品質、準時交貨以及能在本地尋找貨源以避免造成重要品項交貨延遲等因素為考量。

-至少每三個月進行1次生鮮產品市場價格訪查，並及時提交報告。

-針對每項採購按時匯集廠商報價及樣品（必要時），呈送採購單依飯店核准權限簽核。追蹤未簽核的請購單，以確保符合營運所需。

-下單給廠商時，確保能及時交貨以滿足營運需求。

-當日登錄訂單資訊至採購作業系統內，並依飯店採購辦法及作業流程將各副本送交各相關單位 / 部門。

-與使用單位 / 部門保持聯繫以確保廠商所提供的品質及服務符合要求。

-時常與所有部門溝通以充分了解營運需求。

-追蹤未結案訂單，並將其狀態知會使用單位。

-處理及準備進口報關所需文件，確保進口產品關稅已及時繳納。

-對於供應商資料及合約保持資料的機密性。

 

Marriott International is an equal opportunity employer. We believe in hiring a diverse workforce and sustaining an inclusive, people-first culture. We are committed to non-discrimination on any protected basis, such as disability and veteran status, or any other basis covered under applicable law.

W Hotels’ mission is to Ignite Curiosity, Expand Worlds. We are a place to experience life. We’re here to open doors and open minds. We are constantly inspired by new faces and new experiences. A tuned-in, up-for-anything spirit is at our core and has made us renowned for reinventing the norms of luxury around the globe. Whatever/Whenever is our culture and service philosophy that brings our guests’ passions to life. If you are original, innovative, and always looking towards the future of what’s possible, welcome to W Hotels. In joining W Hotels, you join a portfolio of brands with Marriott International. Be where you can do your best work,​ begin  your purpose,  belong  to an amazing global​ team, and  become  the best version of you.