Personal Assistant to GM (contract)

Job description

The St. Regis brand first established luxury hospitality more than 110 years ago, with the opening of the St. Regis New York. From the moment John Jacob Astor IV opened the doors of his Beaux-Arts masterpiece on New York's Fifth Avenue, St. Regis has stood as a symbol of uncompromising elegance and bespoke service. Today, with more than 40 of the best addresses around the world, St. Regis is a place where trends are born, boundaries are broken and guests can simply live exquisite. We invite you to explore careers at St. Regis.

Desired profile

Qualifications :

Job Summary

The Personal Assistant to General Manager provides full executive secretarial and administration support to the General Manager.
·  Maintain the strict confidentiality on all matters relating to Marriott International, including all other internal matters related to the Executive Office and the hotel.
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Provide full secretarial assistance to the General Manager, including preparation of correspondence, screening of telephone calls and organising appointments.

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Liaise with Department Heads (DH) and hosts with regards to necessary follow-up on queries, deadlines, requests and special functions as directed by the General Manager.

· 
Assist in the preparation of reports and documents with the Executive Committee (EXCOM) and DH when required, in a timely manner ensuring reporting deadlines are met, including but not limited to the monthly and quarterly reports to Owners and Regional Offices.

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Attend and transcribe minutes of meetings when required.

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Coordinate travel arrangement for the General Manager, EXCOM and DH as requested.

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Coordinate and facilitate arrangements requested for by Owners and Regional Offices, working closely with their secretaries to ensure timely completion.

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Facilitate arrangements for VIP bookings and visits to the hotel.

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Draft responses to guests for the General Manager.

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Assist with preparation of correspondences in response to guests' queries, compliments or complaints.

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Represent the Executive Office at guest or host functions as required.

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Maintain an efficient filing and tracking system.

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Maintain and update the General Manager's business contacts.

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Sort and distribute daily mail and coordinate courier services.

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Liaison for office equipment and maintenance requirements (copier, printer etc.), including control and cost containment of the Executive Office stationary supplies.

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Ensure compliance with the legislated health and safety requirements within the workplace.

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Comply with all corporate and hotel standards and procedures.

· 
Actively promote a work environment that cares for both guests and hosts alike.

Marriott International is an equal opportunity employer committed to hiring a diverse workforce and sustaining an inclusive culture. Marriott International does not discriminate on the basis of disability, veteran status or any other basis protected under federal, state or local laws.