Kitchen Support Expert (Administrator) - Protea Hotel Fire & Ice!by Marriott, Menlyn Pretoria

Job description

Job Title: Kitchen Administrator
Department: Kitchen / Food & Beverage
Reports To: Executive Chef

POSITION SUMMARY Job Summary:

The Kitchen Administrator supports the smooth operation of the kitchen by handling administrative tasks, ensuring effective communication between kitchen staff and other departments, and maintaining records and stock control. This role is essential to the efficiency, compliance, and overall success of the kitchen team.
Key Responsibilities:

Maintain kitchen administrative systems, including rosters, staff records, leave schedules, and timesheets

Assist with inventory control, including ordering, receiving, and stocktaking of food, equipment, and supplies

Capture and maintain HACCP, hygiene, and health & safety documentation and ensure timely updates

Monitor supplier delivery schedules and reconcile invoices with goods received

Liaise with procurement and finance departments to ensure accurate processing of kitchen-related purchases

Support the Head Chef in preparing reports, menus, and costings

Manage petty cash and kitchen-related expenses as required

Track and report on kitchen KPIs such as food cost, wastage, and consumption

Coordinate kitchen staff uniform distribution and equipment requirements

Handle filing and administrative support related to training, disciplinary, and onboarding processes

Support in communicating hotel policies and procedures to kitchen staff

Schedule internal kitchen meetings and record minutes where applicable
Requirements:

Matric (Grade 12) or equivalent; a hospitality or culinary administration qualification is advantageous

Previous experience in an administrative role, preferably in a kitchen or hospitality setting

Strong computer skills: Microsoft Office (Excel, Word, Outlook); knowledge of stock management or POS systems is a plus

Excellent organizational and time-management skills

Good communication skills and ability to interact effectively with diverse teams

High attention to detail and accuracy

Ability to work under pressure and meet deadlines
Working Conditions:

Office-based within or near the kitchen department

May require flexible hours depending on kitchen operations

Interaction with chefs, suppliers, and management team

 

At Marriott International, we are dedicated to being an equal opportunity employer, welcoming all and providing access to opportunity. We actively foster an environment where the unique backgrounds of our associates are valued and celebrated. Our greatest strength lies in the rich blend of culture, talent, and experiences of our associates. We are committed to non-discrimination on any protected basis, including disability, veteran status, or other basis protected by applicable law.

Protea Hotels by Marriott® is the leading hospitality brand in Africa and one of the most widely recognized hospitality brands on the continent, with over 60 hotels across South Africa, Zambia, Nigeria, Namibia, Tanzania and Uganda. If you have a passion for delivering every guest a personalized service experience and desire to be part of the ‘Coolest Hotel Brand in South Africa’, join the Protea Hotels by Marriott® team today! In joining Protea Hotels, you join a portfolio of brands with Marriott International. Be where you can do your best work,​ begin  your purpose,  belong  to an amazing global​team, and  become  the best version of you.