Finance Assistant (Accounts Receivable)

Job description

We are hiring for a Finance Assistant!

Your new career at the London Marriott Canary Wharf Hotel & Executive Apartments.

London Marriott Hotel Canary Wharf is ideally situated on the waterfront, just moments from the Canary Wharf Jubilee Line tube and West India Quay DLR. Part of Marriott International, the world’s largest and most celebrated hospitality brand, our five-star hotel is the perfect place to take your career to a whole new level.

Skills and Knowledge

·  Must possess a high degree of numerical literacy
·  Proven analytical skills
·  Must possess the ability to problem solve
·  Strong Communication & Negotiation skills (verbal, listening, writing)
·  Pro-active, reliable & must display an extremely high degree of integrity
·  Able to work alone and within a team
·  Flexibility of hours due to period end requirements
·  A thorough understanding of the relevant UK legislation impacting the payroll function

Job Duties

Accounts Receivable

·  Ensure City Ledger Invoices are received, checked for accuracy (rate, charges approved for bill back, company details etc), supporting documentation attached and sent out on daily basis.
·  Where applicable ensure City Ledger Invoices submitted electronically are processed on daily basis.
·  Verify all Marriott Bonvoy certificates against the invoices and transfer the charges onto the monthly Opera Marriott Bonvoy account.  
·   Ensure that room nights granted against rewards are less than or equal to those mentioned in certificate.
·  Review all ‘P’ accounts in Guest Ledger daily working closely with Front Office, Event Management, Revenue Management and the London Reservations and Sales Offices to ensure accounts are current, all postings are correct, the correct rates are charged and relevant back up is obtained.
·  Deal promptly with any Guest Ledger and City Ledger balances that are in credit or have immaterial balances.
·  All deducted credit card and travel agency commissions should be properly identified and posted in Opera. 
·  Check all Travel Agency Commission deductions to ensure the agreed rate has been deducted and have valid VAT invoice to claim back VAT on.  Query any discrepancies with client.
·  Work closely with the Sales/Event Managers in ensuring that group master accounts are properly set up and that group deposits are received on time.
·  Reconcile applied advance deposits and promptly refund unused/unapplied advance deposits according to Marriott policy.

Credit Control

·  Maintain an efficient collection cycle in line with Marriott policy
·  Prepare any write-off requests attaching all necessary back up and obtain approval from the DOF and GM before posting the write-off in Opera.
·  Monitor and control all debt recovery, to include liaising with solicitors and attending court if necessary.
·  Maintain Bad Debt Write Off log summary and is reconciled against P&L and submit on monthly basis. 
·  Maintain Bad Debt Write Off file documentation for all write offs.
·  Maintain Collection Key Performance Indicators of Aging Percentages and Days Credit Sales Outstanding (DCSO) are maintained within Marriott Standards.

REWARDS FOR WORK

·  A unique opportunity to be part of an award winning international brand where we celebrate your unique talent
·  Part of Marriott International, the largest hospitality brand in the world - this means national and internal promotion opportunities for the right candidates. The sky is your limit here
·  World class training and development programs tailored to enhancing your skills and help you grow within the Marriott family.
·  Work alongside some amazing talent - award winning, experienced hospitality professionals
·  Discounted rates on accommodation & food and beverage outlets
·  Complimentary laundry
·  Complimentary meals on duty
·  Access to fabulous and flexible benefits to help you in and out of work 
·  Access to major high street discounts so you can treat your friends and family as required

Marriott International is an equal opportunity employer. We believe in hiring a diverse workforce and sustaining an inclusive, people-first culture. We are committed to non-discrimination on any protected basis, such as disability and veteran status, or any other basis covered under applicable law.

Marriott Hotels strive to elevate the art of hospitality, innovating at every opportunity while keeping the comfort of the oh-so-familiar all around the globe. As a host with Marriott Hotels, you will help keep the promise of “Wonderful Hospitality. Always.” by delivering thoughtful, heartfelt, forward-thinking service that upholds and builds upon this living legacy. With the name that’s synonymous with hospitality the world over, we are proud to welcome you to explore a career with Marriott Hotels. In joining Marriott Hotels, you join a portfolio of brands with Marriott International. Be where you can do your best work, begin your purpose, belong to an amazing global team, and become the best version of you.

JW Marriott is part of Marriott International's luxury portfolio and consists of more than 100 beautiful properties in gateway cities and distinctive resort locations around the world. JW believes our associates come first. Because if you’re happy, our guests will be happy. JW Marriott associates are confident, innovative, genuine, intuitive, and carry on the legacy of the brand’s namesake and company founder, J.Willard Marriott. Our hotels offer a work experience unlike any other, where you’ll be part of a community and enjoy true camaraderie with a diverse group of co-workers. JW creates opportunities for training, development, recognition and most importantly, a place where you can pursue your passions in a luxury environment with a focus on holistic well-being. Treating guests exceptionally starts with the way we take care of our associates. That’s The JW Treatment™. In joining JW Marriott, you join a portfolio of brands with Marriott International. Be where you can do your best work,​ begin  your purpose,  belong  to an amazing global​ team, and  become  the best version of you.