Engineering Administrative Executive

Job description

POSITION SUMMARY

·  Maintain accurate records with filling of maintenance schedules and contracts, service reports, equipment warranties, and inventory logs.
·  Prepare purchase requests, track orders, and maintain records of supplies and parts used by the Engineering team. To follow up on invoicing upon completion of work orders by vendors or contractors
·  Coordinate internal and external work orders, ensuring timely response and closure through the Asset Management Platform (Transcendent) and also Guest Experience Platform (GXP)
·  Assist with scheduling of preventive maintenance and contractor services.
·  Prepare and compile reports related to energy consumption, water usage, and other sustainability KPIs. To carry out monthly submission to Marriott Enviromental Sustainability Hub (MESH)
·  Support documentation for safety inspections, audits, and regulatory compliance (e.g., fire safety, risk assessments).
·  Organize departmental meetings, training schedules, and maintain updated Standard Operating Procedures (SOPs) and Job Safety Analysis (JSA)
·  Manage administrative duties including filing, data entry, minute taking, and maintaining correspondence.
·  Liaise with other departments to coordinate engineering-related work with minimal disruption to guests.
·  Maintain confidentiality of sensitive engineering and hotel operational information.
·  Track and input the work schedule, overtime and leaves of the department.
·   Perform other administrative related tasks assigned by the DOE.

PREFERRED QUALIFICATIONS 

Education: High school diploma or G.E.D. equivalent.

Related Work Experience: At least 2 years of related work experience.

Supervisory Experience: No supervisory experience. 

License or Certification: None 

 

 

At Marriott International, we are dedicated to being an equal opportunity employer, welcoming all and providing access to opportunity. We actively foster an environment where the unique backgrounds of our associates are valued and celebrated. Our greatest strength lies in the rich blend of culture, talent, and experiences of our associates. We are committed to non-discrimination on any protected basis, including disability, veteran status, or other basis protected by applicable law.

Combining timeless glamour with a vanguard spirit, St. Regis Hotels & Resorts is committed to delivering exquisite experiences at more than 50 luxury hotels and resorts in the best addresses around the world. Beginning with the debut of The St. Regis hotel in New York by John Jacob Astor IV at the dawn of the twentieth century, the brand has remained committed to an uncompromising level of bespoke and anticipatory service for all of its guests, delivered flawlessly by a team of gracious hosts that combine classic sophistication and modern sensibility, as well as our signature Butler Service. We invite you to explore careers at St. Regis. In joining St. Regis, you join a portfolio of brands with Marriott International. Be where you can do your best work,​ begin  your purpose,  belong  to an amazing global​ team, and  become  the best version of you.