Engineering Admin Assistant

Job description

Marriott International portfolio of brands includes both JW Marriott and Marriott Hotels.

Marriott Hotels , Marriott International's flagship brand with more than 500 global locations, is advancing the art of hosting so that our guests can travel brilliantly. As a host with Marriott Hotels, you will help keep this promise by delivering premium choices, sophisticated style, and well-crafted details. With your skills and imagination, together we will innovate and reinvent the future of travel.

Desired profile

Qualifications :

Job Function / Summary :

Responsible for the day-to-day operations within the property maintenance department ensuring that all dally office work are maintain in a perfect condition.

Participates in the overall Engineering Management whilst maintaining a “hands on role”.

Handles everything pertaining to the Engineering Department and whenever required by the Chief Engineer.

Key Areas :

1. Organisation

2. Team works

3. Communication

4. Hands on role behaviour

5. Human resources




Key Responsibilities :

· Provide a support service to the Engineering Managers to assist in meeting the strategic goals of the department.

· Answers all telephone calls in a courteous manner, identifying the department and greeting the caller offering help when necessary.

· Handles all mail addressed to the Engineering Department.

· In charge of department First Aid box and to ensure it is always complete.

· Ensures secrecy whenever required.

· Types and distributes all forms, reports, memos copies etc. required by the Chief Engineer.

· Handles and updates the entire department's filing.

· Keeps records of the Chief Engineer appointments.

· Writes general store requisition forms and gets the approval of the Chief Engineer. Send the form to the general store and upon receiving the items check the quantities ordered.

· Prepares the department's time sheet every month.

· Should be trained in all aspects of the departmental operations for any assistance required when business warrants.

· Participates in training.

· Performs other special assignments as assigned by the Chief Engineer.

· Control the Maintenance Request System by passing works to specific trades, supervises proper completion of assigned works and compiles daily work order statistics.

· Maintain records relating to utility costs throughout the hotel.

· Follow up on general room repairs, preventative maintenance inspections and repairs including scheduling of all these works as per computerised system.

· Review daily log book, rectify or follow up on all items left unsolved from any previous shifts, discuss the same with the Engineering managers.

· Ensure proper records are kept relating to all plant and equipment for the hotel.

· Follow up and prepare energy and water management systems summary.

· Maintain all workshop tools and equipment for the running of workshop's trades and functions.

· Attend meetings as required.

· Follow up on work schedules and annual leave schedules.

· Conduct regular staff meetings to keep all associates are fully informed.

· Ensure compliance with legislated workplace heath and safety requirements

· Ensure all requests for maintenance are return to secretary office within an acceptable time frame.

· Assist all engineering associates with maintenance and repairs when required.

· Responsibility for follow up on all assigned tasks to Engineering associates to ensure the works have been completed in a reasonable time frame and to a standard pertaining to the complex and as set by the Engineering management.

· Perform duties as assigned by the Engineering manager's