Administrative Assistant

Job description

JOB SUMMARY

Provides support to VP Sales, GSO & NSO, Greater China Performs other related tasks as assigned by management and team. Complies with the company policies and procedures.

CANDIDATE PROFILE

Education and Experience

Required
•    Excellent level of English & Mandarin is essential (verbal and written).
•    Strong administrative background - able to work on their own initiative, ability to effectively communicate with guests, owners and co-workers.   Flexibility of role dependent on business needs.
•    Strong team relationship development and peer management skills.
•    Ability to design and implement successful tracking of e-mails, documents and spreadsheets.

Preferred
•    Strong, clear and detail-oriented housekeeping and organizational skills.
•    Proactive and reliable, with team player mindset.
•    Ability to use standard software applications such as Word, Excel and PowerPoint.
•    Ability to assist in preparation of quality PowerPoint presentations.

CORE WORK ACTIVITIES 
•    Works with the Marketing and Communications team members to develop key stakeholder presentations, reports and updates, for meetings that support broader department-wide initiatives and communications.
•    Manage the calendar for the team including arranging meetings on-site and offsite, managing logistics, circulating agendas in advance, taking minutes, and ensuring successful execution of those meetings.
•    Composes, produces and signs correspondence on routine matters – with specific permission, sign for manager and release.
•    Produces and distributes team correspondence, presentations and other related documents as required.
•    Assists with the design and preparation of statistical reports as required.
•    Develop and submit expense reports for the Vice President and team members ensuring on-time submission and accuracy.
•    Creates and maintains shared folders and team performance tracking documents.
•    Manage travel booking for the Vice President and team members including visa applications / renewals.
•    Coordinates various Team meetings.
•    Sets up conference calls.
•    Tracks team vacation and leaves.
•    Files and forward-traces a variety of documents.
•    Manages office supplies for area.
•    Maintains, collates and distributes all relevant activity reports.
•    Responds to various requests for help and information.
•    Complies with the company policies and procedures.
•    Performs other related tasks as assigned by management.

Marriott International is an equal opportunity employer. We believe in hiring a diverse workforce and sustaining an inclusive, people-first culture. We are committed to non-discrimination on any protected basis, such as disability and veteran status, or any other basis covered under applicable law.

Marriott International is the world’s largest hotel company, with more brands, more hotels and more opportunities for associates to grow and succeed. Be where you can do your best work,​ begin  your purpose,  belong  to an amazing global​ team, and  become  the best version of you.