Accounting - Receiving Officer

Job description

POSITION SUMMARY

Ensure the correct and timely receipt of all food, beverage and general store items. Also responsible for the maintenance and cleanliness of Receiving Office and the filing of receipts in accordance with corporate and hotel policies. Promotes the desired work culture. 

 

PREFERRED QUALIFICATIONS

Diploma or Vocational Certificate in Accounting or Business Administration or related field, with 1 years experience in an accounting clerical, front office, or reservations position or similar; or an equivalent combination of education and work experience.

 

CORE WORK ACTIVITIES

·  Checks and verifies the count; measurement, weight and sorting of all incoming food, beverage, supplies and operating equipment.
·  Supervise and ensures all merchandise are received under optimal conditions and are correct before acceptance
·  Ensures that Receiving area is clean and maintains high hygienic standards
·  Ensure all items received are backed-up by a properly completed Order Printout from Purchasing/Inventory or Purchase Requisitions and Purchase Orders. (matching of PR, POs, and DOs) 
·  To maintain proper filing of all Purchase Requisitions (Yellow copy) received from Materials/Purchasing Department.
·  Verifies quantities of arriving materials destined for kitchens, F&B outlets and other department, sign on receiving stamp                                                      
·  Safeguard the hotel’s food and beverage inventories by receiving and storing items adequately and protecting them from pilferage and spoilage
·  Notify departments concerned of arriving materials so that items may be removed promptly from receiving area.
·  Ensure that all incoming merchandise is undamaged, in quantities as indicated in the accompanying invoice/delivery docket and meets quality standards
·  Inform Purchasing Manager of all instances of wrong deliveries and spoilage on receipt of merchandise
·  Bring all outstanding deliveries to the attention of the Materials Manager/Purchasing Agent daily.
·  Maintain an updated list of authorized signatories who may sign invoices/requisitions and keep it in a prominent place 
·  Matching of all Purchase Requisitions with invoices and records consecutive numbers a logbook before giving the copy of the invoice and PR to the Accounts Payable supervisor, 
·  Interacts and cooperates with all merchandise deliverers and other departments 
·  Posting of receipts to the Purchasing/Inventory system
·  Reconcile and ensure the total invoices balances with the receiving summary report and submit to Accounts Payable Supervisor on a daily basis
·  Preparation of the list of delivery orders received and submit to Accounts Payable Supervisor for month end accruals
·  Ensure all controls are in compliance with internal/external audit requirements
·  Performs other duties as required

 

At Marriott International, we are dedicated to being an equal opportunity employer, welcoming all and providing access to opportunity. We actively foster an environment where the unique backgrounds of our associates are valued and celebrated. Our greatest strength lies in the rich blend of culture, talent, and experiences of our associates. We are committed to non-discrimination on any protected basis, including disability, veteran status, or other basis protected by applicable law.

The Luxury Collection Hotels & Resorts, with over 120 properties in more than 35 countries, offers the promise of authentic experiences that evoke lasting, treasured memories. Our more than 100 years of experience, beginning in 1906 under the Italian CIGA brand – a collection of Europe's most celebrated and iconic properties – serves as a solid foundation as we continuously evolve to exceed the desires of the luxury traveler.

From legendary palaces and remote retreats to timeless modern classics, each luxury hotel and resort is a unique and cherished expression of its locale – a portal to the destination’s cultural charms and treasures. If you are someone with an appreciation for evocative storytelling, a keen interest and passion for this destination's heritage, and a desire to deliver genuine, personalized, and anticipatory hospitality, then we invite you on our journey. In joining The Luxury Collection, you join a portfolio of brands with Marriott International. Be where you can do your best work, begin  your purpose,  belong  to an amazing global team, and  become  the best version of you.