Accounting Manager

Job description

JOB SUMMARY

Determine and coordinate compliance with federal and local tax obligations according to current tax legislation, as well as established procedures, standards, and policies, to meet deadlines set by the competent authority. Manage relationships with external auditors in tax compliance processes and comply with internal controls for resolving disputes (audits) with relevant tax authorities and reporting tax compliance. Responsible for internal controls according to Marriott policies and procedures, supervising and supporting managed entities by auditing payroll data, calculations, and reports according to Marriott standards. Supervise the Accounts Payable area, performing all the above as part of Marriott's vision, mission, and strategy, always respecting the company's values.

ESSENTIAL RESPONSIBILITIES

Local and Federal Taxes 
•    Review tax numbers, records, and documents to ensure they are mathematically accurate, with correct tax codes and properly entered into the accounting system. 
•    Supervise the monthly and annual calculation of local and federal taxes (3% payroll, VAT, ISR). 
•    Supervise and complete informative declarations for each managed company according to local and federal authorities' requirements. 
•    Supervise DIOT and electronic accounting, informative, statistical, and additional declarations. 
•    Validate and reconfigure the process and working papers for electronic informative declarations (electronic accounting, DIOT, and informative). 
•    Prepare information requirements, update and follow up on the D-3 report to ensure it is prepared on time and meets the requirements of the external audit of financial statements. 
•    Prepare information requirements, update and follow up on the Transfer Pricing report to ensure it is prepared on time and meets the requirements of the external audit of financial statements. 
•    Prepare and update the Fiscal File (folder); also prepare the provisional payment sheet for SAT (Cédula). 
•    Contribute to the requirements of external auditors for the preparation of annual financial statements and opinions of managed companies. 
•    Prepare and calculate deferred taxes. 
•    Prepare the 3% payroll payment sheet reconciled against accounting. 
•    Address and resolve tax requirements from local and federal entities. 
•    Supervise the reconciliation of income for the three entities both accounting and tax-wise. 
•    Supervise working papers for audits of the three entities. 
•    Coordinate with the Regional Tax Management for the correct application and approval of taxes.

Accounts Payable 
•    Know and comply with internal policies and current accounts payable procedures, as well as update policies according to internal control guidelines. 
•    Supervise and assist Accounts Payable Coordinators with policies, internal procedures, and efficient resource utilization controls. 
•    Coordinate and review that accounting and/or financial records and reports are as accurate and truthful as possible. 
•    Supervise and certify that the reconciliations of balance accounts assigned to the accounts payable coordinator are correct and reviewed before the 15th of each month. 
•    Certify 100% the accounting application of operations with INVEX cards (accounting – banking reconciliation). 
•    Control the addition and removal of corporate cards (INVEX) for the three entities. 
•    Approve vouchers, additions, and modifications to suppliers and system AP requirements for the three entities. 
•    Implement and control 100% of the CONCUR system for expense reports for the three entities. 
•    Approve operations in the electronic banking of the three entities.

General Accounting and Finance 
•    Review/audit and record accounting and financial documents ensuring accuracy in calculations and correct coding according to the internal account catalog. 
•    Organize, secure, and file documents and records according to confidentiality processes and policies. 
•    Analyze, record, and file information according to internal accounting systems. 
•    Control and secure cash or equivalents according to internal policy and cash handling and recording procedures. 
•    Create and maintain working papers in Excel with required accounting and tax information. 
•    Enter accounting system information to answer general or specific tax questions according to internal procedures. 
•    Prepare, maintain, and distribute tables and/or reports of tax, statistical, financial, accounting, audit, and payroll information. 
•    Generate accounting and financial reports according to operational and administrative requirements. 
•    Prepare and supervise monthly accounting reconciliations of the balance for the three entities.

Internal Control 
•    Responsible for complying with internal control processes and procedures assigned by our Regional Internal Audit department applicable to the three entities. 
•    Annual update of applicable policies and procedures. 
•    Participate in regional calls for policy and procedure updates. 
•    Train various associates and departments on Internal Audit policies and procedures. 
•    Maintain and control different files required by internal audit ISRA. 
•    Responsible for 100% compliance with internal controls for ISRA approval rating.

Personnel Management 
•    Interview, select, and train the positions of Payroll Supervisor and Accounts Payable Coordinator. 
•    Evaluate the performance of associates under their charge for promotion or position change recommendations. 
•    Respect the progressive conduct process according to Marriott guidelines. 
•    Provide a sense of job security to associates under their charge. 
•    Monitor attendance and work hour records of associates under their charge. 
•    Authorize vacations and permits without affecting area operations. 
•    Help direct supervisors achieve Finance team objectives. 
•    Conduct annual performance evaluations of associates under their charge. 
•    Provide feedback and coaching to associates under their charge on their job performance (at least once a month). 
•    Responsible for ensuring a healthy and equitable work environment to achieve 100% satisfaction of our associates in the annual evaluation and receive an approval rating. 
•    Implement team integration dynamics. 
•    Organize monthly meetings to communicate department results and recognitions. 
•    Conduct integration activities with other departments and support HR in their activities. 
•    Develop constant training with the team to understand various areas of the entity and promote associate advancement.

Policies and Procedures 
•    Maintain confidentiality of company documents and accounting information. 
•    Protect the privacy and security of customer and associate information. 
•    Follow company and department policies and procedures. 
•    Protect company tools, equipment, machines, or other assets according to company policies and procedures. 
•    Perform other reasonable job tasks as requested by supervisors.
Communication 
•    Speak and listen to other associates to exchange information effectively. 
•    Communicate with coworkers using clear, appropriate, and professional language. 
•    Discuss work topics, activities, or problems with coworkers, supervisors, or managers discreetly and quietly, avoiding public office areas.

Teamwork 
•    Collaborate with coworkers and assist others to promote a teamwork environment to achieve Finance team objectives. 
•    Support all associates and treat them with dignity and respect. 
•    Handle sensitive issues with associates and/or supervisors with tact, respect, diplomacy, and confidentiality. 
•    Develop and maintain positive and productive working relationships with other associates and departments. 
•    Actively listen and consider other associates' inquiries, responding appropriately and effectively.
Workplace 
•    Review and record work-related information using computers and/or technological elements. 
•    Move, lift, and transport objects weighing around 10 kilos without assistance.

COMPETENCES

Analytical 
•    Office management 
•    Learning ability    

Interpersonal 
•    Customer orientation 
•    Adaptation to change 
•    Teamwork  

Character 
•    Integrity 
•    Reliable 
•    Conflict resolution

 

This job description is a guide indicating the main activities I will be performing in my position. I am aware that I will perform other functions that complement my department's objective. This profile is descriptive but not limiting.

Marriott International is an equal opportunity employer. We believe in hiring a diverse workforce and sustaining an inclusive, people-first culture. We are committed to non-discrimination on any protected basis, such as disability and veteran status, or any other basis covered under applicable law.

Marriott International is the world’s largest hotel company, with more brands, more hotels and more opportunities for associates to grow and succeed. Be where you can do your best work,​ begin  your purpose,  belong  to an amazing global​ team, and  become  the best version of you.