intern administrative hr

Job description

This role is a 12 month recruitment internship supporting the Talent Acquisition Experienced Hires Recruitment for Marketing, Digital and Information Technologies. The intern will work closely with the team to coordinate interviews while maintaining strong relationships with candidates, hiring managers and HR teams. The Talent Acquisition intern will perform the below responsibilities, among others, in support of the recruitment function for Marketing, Digital and Information Technologies.

Length of Internship/Hour Per Week: Up to 12 months, Full time (40 hrs./week)

  RESPONSIBILITIES:

-Coordinate and confirm, via Outlook, the scheduling of all candidate interviews with Recruiter, Hiring Managers and their teams including but not limited to phone screens, Skype/FaceTime, technical phone interviews, or individual interviews, as required.

-Coordinate the travel plans for out-of-town candidates and confirm cost effective yet convenient candidate travel (includes requesting travel profile creation, monitoring booking of flights, making hotel reservations, car service requests, etc.)

-Insure that all candidates interviewing with L’Oreal have completed our online employment application; complete pre-employment process (i.e., background check and drug screenings), etc.

-Prepare company materials to be shared with candidates during interview process.

-Conduct reference checks for manager and below positions.

-Draft offer letters and send out all offer packets containing:  offer letters, drug screen, benefits and relocation information, agreements, if applicable.

-Reserve conference rooms for interviews, set up prior to and cleaning up conference rooms after interviews.

-Work in candidate database, Avature, to accurately monitor candidate interviews, build active candidate pipelines, and communicate with candidates.

-Prepare confidential information packets to be shared with HR Partners.

-Work on assigned special projects and participate in all Talent Acquisition initiatives to advance our goals.

 

QUALIFICATIONS:

-Candidate must have received a Bachelors' or Masters' degree within the last 12 months OR must be a current student of a Master’s program in Human Resources, Labor Relations, Management, or related area with no gap more than 5 months in education history.

-3.25 GPA or higher preferred.

-Previous internship or Co-op experience in an office setting environment, a must.

-Proficient in Microsoft Office Suite.

-Ability to manage, prioritize multiple assignments and work efficiently while remaining flexible to unforeseen changes in direction.

-Flexibility to commute back and forth to NY/NJ to attend meetings, events, etc.

-Excellent written and verbal communication skills, interpersonal skills, planning skills and follow up skills.

-Strong customer service focus and ability to develop strong internal and external networks.

-Enthusiastic team player, creative/innovative thinker with a passion for process improvement.

-Excellent problem-solving skills and sense of urgency in a fast paced work environment.

-Ability to handle and maintain confidentiality of highly sensitive data and information on a regular basis.

 

We are an Equal Opportunity Employer and take pride in a diverse environment. We do not discriminate in recruitment, hiring, training, promotion or other employment practices for reasons of race, color, religion, gender, sexual orientation, national origin, age, marital or veteran status, medical condition or disability, or any other legally protected status.

If you require a reasonable accommodation to complete an application for a recognized disability under applicable law, please email . Please note this email will only respond to specific requests for assistance completing the application as a request for accommodation for a disability. All others will not be considered.","title":"Intern - Administrative (HR)","datePosted":"2019-05-06T18:57:31.288000","occupationalCategory":"Human Intern - Administrative (HR) in Plainfield, IN | Human Resources at l'oreal       .aurelia-hide { display:none !important; }      L'Oréal | Job Description
· 
· 
· 
· 
· 
·  /* . Please note this email will only respond to specific requests for assistance completing the application as a request for accommodation for a disability. All others will not be considered.","title":"Intern - Administrative (HR)","datePosted":"2019-05-06T18:57:31.288000","occupationalCategory":"Human GPA or higher preferred -Previous internship or Co-op experience in an office setting environment, a must -Proficient in Microsoft Office Suite -Ability to manage, prioritize multiple assignments and...","experienceRequired":"","ml_qualification":null,"state":"","ml_skills_global":{"ml_skills":[{"standard":null,"name":"verbal communication","type":null},{"standard":"maintain confidentiality","name":"maintain confidentiality","type":null},{"standard":null,"name":"problem solving","type":null},{"standard":null,"name":"microsoft office","type":null},{"standard":"interpersonal skills","name":"interpersonal skills","type":null},{"standard":"process improvement","name":"process improvement","type":null},{"standard":"hotel reservations","name":"hotel reservations","type":null},{"standard":null,"name":"background verification & processing","type":null},{"standard":"conference rooms","name":"conference rooms","type":null},{"standard":"customer service","name":"customer service","type":null},{"standard":null,"name":"human resource development","type":null},{"standard":"planning","name":"planning","type":null},{"standard":"phone screens","name":"phone screens","type":null},{"standard":"offer letters","name":"offer letters","type":null},{"standard":"participate","name":"participate","type":null},{"standard":null,"name":"teamwork","type":null},{"standard":null,"name":"screening","type":null},{"standard":"reasonable","name":"reasonable","type":null},{"standard":null,"name":"interviewing","type":null},{"standard":"scheduling","name":"scheduling","type":null},{"standard":null,"name":"relocation expertise","type":null},{"standard":null,"name":"change prioritization","type":null},{"standard":"interview","name":"interview","type":null},{"standard":null,"name":"following up","type":null},{"standard":null,"name":"recruiting","type":null},{"standard":"education","name":"education","type":null},{"standard":"planning","name":"planning","type":null},{"standard":null,"name":"flexibility","type":null},{"standard":null,"name":"databases","type":null},{"standard":"cleaning","name":"cleaning","type":null},{"standard":null,"name":"writing","type":null},{"standard":null,"name":"microsoft outlook","type":null},{"standard":null,"name":"veterans affairs","type":null},{"standard":null,"name":"travelling","type":null},{"standard":"forth","name":"forth","type":null},{"standard":"hr","name":"hr","type":null}],"rchilli_preferred":[{"standard":"reserve","name":"reserve","type":"OperationalSkill"},{"standard":"pipelines","name":"pipelines","type":"OperationalSkill"},{"standard":"special projects","name":"special projects","type":"OperationalSkill"},{"standard":"training","name":"training","type":"OperationalSkill"}],"rchilli_required":[{"standard":"recruitment","name":"recruitment","type":"OperationalSkill"},{"standard":"talent acquisition","name":"talent acquisition","type":"OperationalSkill"},{"standard":"marketing","name":"marketing","type":"OperationalSkill"},{"standard":"microsoft outlook","name":"outlook","type":"OperationalSkill"},{"standard":"skype","name":"skype","type":"OperationalSkill"},{"standard":"facetime","name":"facetime","type":"OperationalSkill"},{"standard":"profile creation","name":"profile creation","type":"OperationalSkill"},{"standard":"monitoring","name":"monitoring","type":"OperationalSkill"},{"standard":"reservations","name":"reservations","type":"OperationalSkill"},{"standard":"human resource development","name":"human resources","type":"OperationalSkill"},{"standard":"labor relations","name":"labor relations","type":"OperationalSkill"},{"standard":"management","name":"management","type":"OperationalSkill"},{"standard":"gap","name":"gap","type":"OperationalSkill"},{"standard":"proficient in microsoft office","name":"proficient in microsoft office","type":"OperationalSkill"},{"standard":"communication skills","name":"communication skills","type":"OperationalSkill"},{"standard":"confidentiality","name":"confidentiality","type":"OperationalSkill"},{"standard":"enthusiastic","name":"enthusiastic","type":"BehaviorSkill"},{"standard":"improvement","name":"improvement","type":"BehaviorSkill"},{"standard":"sense of urgency","name":"sense of urgency","type":"BehaviorSkill"},{"standard":"sensitive","name":"sensitive","type":"BehaviorSkill"}]},"longitude":"-86.39943869999999","uniqueValue":{"jobId":"66896","locale":"en_GLOBAL"},"internalCategoryId":"LOREUS_category_7","latlong":{"lon":-86.39943869999999,"lat":39.70421229999999},"jobUniqueIdentifier":"jobId,locale","published":true,"stateCountry":"United States","reqId":"66896","tags":"prism integration, States","status":"Open & Published","ml_essentialSkills":null,"city":"","latitude":"39.70421229999999","description":"

This role is a 12 month recruitment internship supporting the Talent Acquisition Experienced Hires Recruitment for Marketing, Digital and Information Technologies. The intern will work closely with the team to coordinate interviews while maintaining strong relationships with candidates, hiring managers and HR teams. The Talent Acquisition intern will perform the below responsibilities, among others, in support of the recruitment function for Marketing, Digital and Information Technologies.

Length of Internship/Hour Per Week: Up to 12 months, Full time (40 hrs./week)

  RESPONSIBILITIES:

-Coordinate and confirm, via Outlook, the scheduling of all candidate interviews with Recruiter, Hiring Managers and their teams including but not limited to phone screens, Skype/FaceTime, technical phone interviews, or individual interviews, as required.

-Coordinate the travel plans for out-of-town candidates and confirm cost effective yet convenient candidate travel (includes requesting travel profile creation, monitoring booking of flights, making hotel reservations, car service requests, etc.)

-Insure that all candidates interviewing with L’Oreal have completed our online employment application; complete pre-employment process (i.e., background check and drug screenings), etc.

-Prepare company materials to be shared with candidates during interview process.

-Conduct reference checks for manager and below positions.

-Draft offer letters and send out all offer packets containing:  offer letters, drug screen, benefits and relocation information, agreements, if applicable.

-Reserve conference rooms for interviews, set up prior to and cleaning up conference rooms after interviews.

-Work in candidate database, Avature, to accurately monitor candidate interviews, build active candidate pipelines, and communicate with candidates.

-Prepare confidential information packets to be shared with HR Partners.

-Work on assigned special projects and participate in all Talent Acquisition initiatives to advance our goals.

 

QUALIFICATIONS:

-Candidate must have received a Bachelors' or Masters' degree within the last 12 months OR must be a current student of a Master’s program in Human Resources, Labor Relations, Management, or related area with no gap more than 5 months in education history.

-3.25 GPA or higher preferred.

-Previous internship or Co-op experience in an office setting environment, a must.

-Proficient in Microsoft Office Suite.

-Ability to manage, prioritize multiple assignments and work efficiently while remaining flexible to unforeseen changes in direction.

-Flexibility to commute back and forth to NY/NJ to attend meetings, events, etc.

-Excellent written and verbal communication skills, interpersonal skills, planning skills and follow up skills.

-Strong customer service focus and ability to develop strong internal and external networks.

-Enthusiastic team player, creative/innovative thinker with a passion for process improvement.

-Excellent problem-solving skills and sense of urgency in a fast paced work environment.

-Ability to handle and maintain confidentiality of highly sensitive data and information on a regular basis.

 

We are an Equal Opportunity Employer and take pride in a diverse environment. We do not discriminate in recruitment, hiring, training, promotion or other employment practices for reasons of race, color, religion, gender, sexual orientation, national origin, age, marital or veteran status, medical condition or disability, or any other legally protected status.

If you require a reasonable accommodation to complete an application for a recognized disability under applicable law, please email . Please note this email will only respond to specific requests for assistance completing the application as a request for accommodation for a disability. All others will not be considered.","locale":"en_GLOBAL","title":"Intern - Administrative (HR)","multi_location":[{"cityState":null,"country":"United States","city":"","latlong":{"lon":-86.39943869999999,"lat":39.70421229999999},"lon":"-86.39943869999999","location":"Plainfield, IN","state":"","cityStateCountry":"United States","cityCountry":"United States","mapQueryLocation":"Plainfield, IN","stateCountry":"United States","lat":"39.70421229999999"}],"ml_skills_mapping":[{"standardSkill":"verbal communication","nonStandardSkill":"verbal communication skills"},{"standardSkill":"maintain confidentiality","nonStandardSkill":"maintain confidentiality"},{"standardSkill":"problem solving","nonStandardSkill":"problem-solving skills"},{"standardSkill":"microsoft office","nonStandardSkill":"microsoft office suite"},{"standardSkill":"interpersonal skills","nonStandardSkill":"interpersonal skills"},{"standardSkill":"process improvement","nonStandardSkill":"process 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-Proficient in Microsoft Office Suite -Ability to manage, prioritize multiple assignments and...","dateCreated":"2019-04-11T15:47:29.358000","ml_role":null,"cityStateCountry":"United States","ml_jobExperience":null,"brands":"Multi-Brands","parentRefNum":"LOREUS","ml_skilled_jd":"this role is a 12 month recruitment internship supporting the talent_acquisition experienced hires recruitment for marketing digital and information technologies. the intern will work closely with the team to coordinate interviewing while maintaining strong relationships with candidates, hiring managers and hr teams. the talent_acquisition intern will perform the below responsibilities, among others, in support of the recruitment function for marketing digital and information technologies . length of internship/hour per week . up to 12 months, full time 40 hrs /week . responsibilities -coordinate and confirm, via microsoft_outlook the scheduling of all candidate interviewing with recruiting hiring managers and their teams including but not limited to phone_screens skype/facetime, technical phone interviewing or individual interviewing as required -coordinate the travelling plans for out-of-town candidates and confirm cost effective yet convenient candidate travelling includes requesting travelling profile_creation monitoring booking of flights, making hotel_reservations car service requests, etc -insure that all candidates interviewing with l’oreal have completed our online employment application . complete pre-employment process i.e , background_verification_&_processing and drug screening , etc -prepare company materials to be shared with candidates during interview process -conduct reference checks for manager and below positions -draft offer_letters and send out all offer packets containing . ffer letters, drug screen, benefits and relocation_expertise information, agreements, if applicable -reserve conference_rooms for interviewing set up prior to and cleaning up conference_rooms after interviewing -work in candidate databases avature, to accurately monitor candidate interviewing build active candidate pipelines, and communicate with candidates -prepare confidential information packets to be shared with hr partners -work on assigned special_projects and participate in all talent_acquisition initiatives to advance our goals . qualifications -candidate must have received a bachelors' or masters' degree within the last 12 months or must be a current student of a master’s program in human_resource_development labor relations, management, or related area with no gap more than 5 months in education history -3. 25 gpa or higher preferred -previous internship or co-op experience in an office setting environment, a must -proficient in microsoft_office -ability to manage, change_prioritization multiple assignments and work efficiently while remaining flexibility to unforeseen changes in direction -flexibility to commute back and forth to ny/nj to attend meetings, events, etc -excellent writing and verbal_communication interpersonal_skills planning and following_up skills -strong customer_service focus and ability to develop strong internal and external networks -enthusiastic teamwork creative/innovative thinker with a passion for process_improvement -excellent problem_solving and sense_of_urgency in a fast paced work environment -ability to handle and maintain_confidentiality of highly sensitive data and information on a regular basis . we are an equal opportunity employer and take pride in a diverse environment. we do not discriminate in recruitment hiring, training promotion or other employment practices for reasons of race, color, religion, gender, sexual orientation, national origin, age, marital or veterans_affairs status, medical condition or disability, or any other legally protected status . if you require a reasonable accommodation to complete an application for a recognized disability under applicable law, please email usapplicationaccommodation support.lorealusa.com. please note this email will only respond to specific requests for assistance completing the application as a request for accommodation for a disability. all others will not be considered. ","applyUrl":"//career.loreal.com/careers/login?jobId=66896","ml_filtered_Skills":null,"jobUniqueIdentifierValue":"66896###en_GLOBAL","location":"Plainfield, IN","cityCountry":"United States","mapQueryLocation":"Plainfield, IN","category":"Human Resources","ml_Description":"This role is a 12 month recruitment internship supporting the Talent Acquisition Experienced Hires Recruitment for Marketing, Digital and Information Technologies. The intern will work closely with the team to coordinate interviews while maintaining strong relationships with candidates, hiring managers and HR teams. The Talent Acquisition intern will perform the below responsibilities, among others, in support of the recruitment function for Marketing, Digital and Information Technologies . Length of Internship/Hour Per Week . Up to 12 months, Full time 40 hrs /week . RESPONSIBILITIES -Coordinate and confirm, via Outlook, the scheduling of all candidate interviews with Recruiter, Hiring Managers and their teams including but not limited to phone screens, Skype/FaceTime, technical phone interviews, or individual interviews, as required -Coordinate the travel plans for out-of-town candidates and confirm cost effective yet convenient candidate travel includes requesting travel profile creation, monitoring booking of flights, making hotel reservations, car service requests, etc -Insure that all candidates interviewing with L’Oreal have completed our online employment application . complete pre-employment process i.e , background check and drug screenings , etc -Prepare company materials to be shared with candidates during interview process -Conduct reference checks for manager and below positions -Draft offer letters and send out all offer packets containing . ffer letters, drug screen, benefits and relocation information, agreements, if applicable -Reserve conference rooms for interviews, set up prior to and cleaning up conference rooms after interviews -Work in candidate database, Avature, to accurately monitor candidate interviews, build active candidate pipelines, and communicate with candidates -Prepare confidential information packets to be shared with HR Partners -Work on assigned special projects and participate in all Talent Acquisition initiatives to advance our goals . QUALIFICATIONS -Candidate must have received a Bachelors' or Masters' degree within the last 12 months OR must be a current student of a Master’s program in Human Resources, Labor Relations, Management, or related area with no gap more than 5 months in education history -3. 25 GPA or higher preferred -Previous internship or Co-op experience in an office setting environment, a must -Proficient in Microsoft Office Suite -Ability to manage, prioritize multiple assignments and work efficiently while remaining flexible to unforeseen changes in direction -Flexibility to commute back and forth to NY/NJ to attend meetings, events, etc -Excellent written and verbal communication skills, interpersonal skills, planning skills and follow up skills -Strong customer service focus and ability to develop strong internal and external networks -Enthusiastic team player, creative/innovative thinker with a passion for process improvement -Excellent problem-solving skills and sense of urgency in a fast paced work environment -Ability to handle and maintain confidentiality of highly sensitive data and information on a regular basis . We are an Equal Opportunity Employer and take pride in a diverse environment. We do not discriminate in recruitment, hiring, training, promotion or other employment practices for reasons of race, color, religion, gender, sexual orientation, national origin, age, marital or veteran status, medical condition or disability, or any other legally protected status . If you require a reasonable accommodation to complete an application for a recognized disability under applicable law, please email USApplicationAccommodation support.lorealusa.com. Please note this email will only respond to specific requests for assistance completing the application as a request for accommodation for a disability. All others will not be considered.