Procurement Business Analyst H/F

Job description

Air Liquide is a world leader in gases, technologies and services for Industry and Health. Air Liquide is present in 80 countries with approximately 65,000 employees and serves more than 3.5 million customers and patients. Oxygen, nitrogen and hydrogen are essential small molecules for life, matter and energy. They embody Air Liquide’s scientific territory and have been at the core of the company’s activities since its creation in 1902.
Air Liquide Global E&C Solutions Germany GmbH (former Lurgi GmbH) is a leading
international engineering company, operating in the field of plant contracting and
process engineering. We offer to our customers proprietary and exclusively licensed
technologies for the conversion of carbon-containing feedstocks (oil, coal, natural gas,
biomass, etc.) to environmentally compatible products and build AL Group’s production units (e.g. hydrogen plants). Our energy conversion and gas purification technologies enable customers to optimize the use of natural resources. From a single source and under our sole responsibility, we perform engineering, procurement, construction management and commissioning of industrial plant complexes on a global scale.
The Procurement team is located in Frankfurt, Germany and Krakow, Poland, with a total team size of ~30 employees. The scope covered includes Project Procurement Management, Project Procurement, Category Procurement, Expediting, Supplier Quality Control, Logistics, Spare Parts, Services as well as Indirect Procurement. It is a diverse team in terms of gender and nationality. Currently we have German, Polish French, Dutch and Indian team members. Team members travel frequently between the 2 locations, as we are operating as one business center.
1. Recurring / Continuous missions
a. Reporting
? Monthly reporting (to the global Procurement function) of the center Procurement spend & savings and related KPIs, based on data extracted from SAP,
? Monthly reporting (to the center management) of the center Procurement key activities & events (Supply chain management): key projects & proposals activities, spend & savings analysis, price development of key commodities, etc.
? Monthly update of the supplier claims status.
b. Master Data Management
? Role of local SRM Tool “Champion” (focal point in the center for questions / matters related to the supplier referential management tool):
? interface between the Global E&C SRM Team and the local procurement team,
? monthly review of ongoing activities,
? support of local procurement users with the supplier database maintenance and related issues/questions,
? trainings (punctually) of local users.
? Support for the coordination of local master data management processes & activities:
? management & control of suppliers data in the ERP,
? master data management workflows & processes mapping,
? creation/ update of supplier data in the SRM Tool or in SAP (on request).
? Customer master data management:
? creation/ update of customer data in SAP (on request).
c. Support Buyers for Suppliers Qualification & Performance Management
? Follow-up of suppliers qualification periods (expiration & planning of re-qualification actions),
? General support with the qualification process understanding & related documents (when needed),
? Handling of RFIs to suppliers via the SRM tool in the frame of qualifications (occasionally).
d. Financial risk monitoring
? Ordering of financial reports to support with the supplier financial risk assessment (on demand),
? Yearly review & analysis of local needs in financial reports, planning for the next contract period,
? Management of the local contract for the access to financial reports, yearly re-negotiation and contract renewal.
e. Category management material & database maintenance
? Support to the Global Category Manager (GCM) with the database maintenance for a critical equipment category (regular follow-up of spend data with key suppliers),
? Update of related category / suppliers position papers (punctually).
f. Workload management reports
? Extraction on a monthly basis of the department workload data and consolidation into reporting templates.
2. Punctual missions
a. Audits (internal / external):
? Preparation of requested material & documents,
? Support during audits execution,
? Follow-up of post-audit action plans.
b. Improvement Initiatives & internal projects
? Initiation & coordination of internal initiatives and improvement projects (definition of scope, budget, etc.),
? Tracking of progress.
c. Purchase Requisitions creation in SAP (punctually, on demand)
d. Deployment of a BI tool in the Procurement department (for optimisation of reporting activities, data visualisation, etc.)
e. Support for miscellaneous Procurement activities:
? Preparation of presentation material on the Procurement department & its activities / achievements (punctually),
? Preparation & coordination of team events (punctually).
f. Standards & Documentation
? Contribution to the preparation and the local deployment / implementation of directives and procedures,
? Preparation of local templates / forms for the department or specific projects.
Main interactions:
Internal
- Global function: SRM Team, Global Business Analyst, Global Procurement Governance, GCMs
- Local (E&C Central Europe) Procurement department members (both Frankfurt
- and Kraków-based),
- Other (E&C Central Europe) departments: Accounting, Quality & HSE, Commercial Project Managers, SAP Team, FRTC: Business Administration (for supplier master data topics).
- Other E&C Centers: Supplier Quality Representatives from other E&C Centers.
External
- Suppliers (occasionally).