Secretary-Immediate Start

Job description

We are currently seeking to hire a Secretary who will join our Financial Services Audit practice on a contract basis with an immediate start.

We are keen to hear from candidates who possess the following:

The ideal candidate will be proactive, have a solid administrative background, with at least 3-4 years' experience in a similar role. Excellent interpersonal and team-working skills are a prerequisite for the successful candidate along with the required skill set as outlined below:

·  Tech savvy and a strong working knowledge of Microsoft Word, Excel, PowerPoint and Outlook
·  Excellent communication skills with a high-level of attention to detail
·  Strong time management & organisational skills with the ability to manage workflow.
·  Proactive approach to planning, managing potential problems and offer solutions.
·  A high degree of enthusiasm and adaptability.
·  The ability to handle confidential information and issues.
Key Responsibilities

Diary and workflow management

·  Proactively manage a busy schedule, arranging both internal and client meetings, using initiative to resolve conflicts
·  Facilitate logistical arrangements and ensure all documentation is prepared in advance of meetings
·  Prioritise workflow by considering the risk, importance, urgency, and potential business and/or client implications
·  Track the completion of tasks and monitor deadlines
·  Support and coordinate projects and special assignments.
Communication and Document Management:

·  Manage communications, filter emails, calls etc. taking appropriate action, escalating or delegating accordingly
·  Prepare and sense-check letters, memos, reports and presentations with a strong attention to detail and complying accordance the with brand and risk procedures
·  Maintain an organised document management process.
Financial Management (via SAP)

·  Record weekly timesheets
·  Prepare and record expense claims ensuring compliance with firm policy
·  Assist in the financial management of the Partner's client portfolio; producing reports, conducting billing & invoicing.
Travel and Event/Conference support

·  Supporting the Partners attendance at conferences and events
·  Working with the corporate travel agent to coordinate cost-effective and often complex domestic and/or international travel arrangements and itineraries
·  Preparing high quality presentations and materials.
Relationship management

·  Build relationships with both internal stakeholders and external clients to understand the business and client needs
·  Maintain client contact and relationships via the CRM system Other Administrative and Project Support

·  Manage industry sponsorships
·  Maintain an electronic library of industry publications
·  Support business development activities such as RFPs and proposals.
·  Develop a strong working knowledge of firm, department and risk management & quality policies.
Function

Our audit practice is one of the leading audit practices in Ireland and comprises of 26 partners and a team of over 700 staff. Our clients operate across all industry sectors, including Financial Services, Manufacturing, Retail, Energy, Aviation, IT and Pharmaceutical. We are the No. 1 provider of audit services in Ireland in a number of these sectors.

Reward

We offer excellent remuneration packages at all levels. At this level the package includes an extremely competitive base salary, performance based bonus, and a KPMG flexible benefits package.

Ongoing Training

Your development is assured through on-the-job training and a comprehensive programme of workshop sessions ran by the KPMG Business School.

If you are interested in the above role, please submit a CV via the apply button. If you have any specific queries on the role, please contact Aimee Ward on company website

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By clicking apply to this role your application will not only be considered for this position but your details will be stored on our database and may be considered for similar future positions that may arise. This means that the personal data contained in your application and provided to KPMG as part of the application process may be retained by us for up to 2 years from the date of your application and you hereby agree to that. If you do not wish your details to be stored on our recruitment database please email company website stating this and we will ensure that such information is not stored other than for the purposes of this application