Accounts Payable adminstrator

Job description

KPMG Job Specification

Title: Accounts Payable Administrator

Business Unit: SSC

Reporting to: Shepherd Nkomo / Shanelle Singh

Purpose of the Job:

· Assist the accounts payable (AP) supervisor to maintain an efficient and effective accounts payable process and ensure that KPMG takes proper advantage of credit terms provided by suppliers

· Perform monthly reconciliations and make payments to assigned suppliers

Key job duties or responsibilities:

Assist the accounts payable supervisor to maintain an efficient and effective accounts payable process

· Report identified control weaknesses to the AP supervisor. Assist the supervisor to develop and implement improvements.

· Ensure all queries are resolved quickly.

· Capture supplier information in Oracle.

· Adhere to month-end and year-end timetables.

· Assist the AP supervisor to resolve any exceptions identified as part of the AP sub-ledger close process.

· Assist the AP supervisor to follow up on old items or suppliers with debit balances identified as part of the AP trial balance monthly review.

· Assist with user-acceptance testing in respect of Oracle development issues.

Perform monthly reconciliations and make payments to assigned suppliers

· Process invoices accurately and efficiently.

· Ensure compliance with company policies e.g. VAT numbers appear on all invoices, VAT claimed correctly, invoices appropriately coded, bank details agree to those per the supplier documentation.

· Reconcile supplier accounts and prepare payment batches.

· Send remittance advices and proof of payments to suppliers and internal KPMG staff.

· Follow up on outstanding items with suppliers and internal KPMG staff.

Take proper advantage of credit terms provided by suppliers

· Ensure payments made in line with negotiated payment terms.

Critical Technical Skills or competencies

· Strong communication and interpersonal skills.

· Ability to deal effectively with individuals at all levels.

· Ability to work independently and as part of a team.

· Good understanding and practical application of accounting.

· Detail oriented.

· Good organizational skills.

· Ability to meet deadlines.

· Self-motivated.

· Proactive.

Qualifications and experience

· Grade 12 with Accounting on higher grade

· 3 years’ experience of computerised accounting system

· 3 years in Accounts Payables

· Proficient is Excel and Word

· Knowledge of Oracle will be an advantage

AutoReqId
3974BR