Bids and Tenders Administrator

Job description

Role: Bids and Tenders Administrator

Salary: Competitive + Bonus + Benefits

Location: Basildon, Essex

Konica Minolta Business Solutions printing and document management products and services are widely regarded as being the premium brand within the Managed Print Solutions industry with a reputation for quality, reliability and innovation.

We consistently receive industry leading awards including Document Solutions Manufacturer of the year 2012 and 'A3 Line of the year’ 2011, 2012, 2013 and 2014 from independent product testers BLIQ.

Our Values at Konica Minolta:

• Openness and Honesty
• Customer Centricity
• Passion
• Accountability
• Innovation
• Inclusiveness and Collaboration

Due to team growth we have a fantastic new opportunity in our Sales Operations team for a Bids and Tenders Administrator.

Core aspects of the Bids and Tenders Administrator role include:

• Deliver administration support as requested by the Bids and Tenders team, and to carry out all of these requests in a timely and accurate manner
• Submit PQQ's, capability documents and all tender documentation as requested by the Bids and Tenders team
• Ensure documentation is submitted to prospective customers on time and with the necessary proof documentation
• Provide administration support for the Bids and Tenders team
• Complete Holiday, travel and other daily business administration for Sales Operations team
• Assist with housekeeping for the Sales Operations team including the ordering of stationery, meeting room requests and travel requirements
• Oversee general administration and champion continuous improvement, supporting and ensuring best practise
• Observe all Company procedures (Health and Safet, HR and others) at all times and ensure that the company assests Im responsible for are kept to the required standard
• Carry out other ad-hoc projects/duties as required
• Ensure 100% usage of the Company's CRM system, recording and updating all activity as mandated in the CRM procedure

Relationships and Communication:

• Attend and participate in meetings as requested
• Maintain close working relationships with the members of the Bids and Tender team
• Utilise the support available from other departments to maximum effect for example; Marketing, Service, PPD and HR

Self Development:

• Appraise own performance and contribute towards own development of the knowledge and skills required to achieve results
• Attend training and contribute towards own improvement as requested

Person Specification:

• Tenacious with a flair for building and developing relationships with stakeholders.
• Strong organisational, project and time management skills
• Takes ownership and works on own initiative.
• Good/Intermidiate skills with MS Office are an essential particularly Word and Outlook
• Comfortable communicating with people at all levels of the business.
• Proactive
• High level of attention to detail

Konica Minolta Business Solutions is a leader in the provision of Managed Print and Document Services and Production Print technologies and solutions for commercial, corporate and public sector organisations, and commercial print and central reprographic establishments.

Konica Minolta’s solutions are proven to improve quality, reduce cost, eradicate risk, increase accuracy and streamline business processes. Recognising there are no two businesses the same, we pride ourselves on our customer partnerships and tailor our solutions to our customer needs, giving them the competitive edge they need to remain at the forefront of their markets.

Combining our market leading, award winning and easy to integrate technological platforms, with our strategic partnerships, business solutions and services portfolio, Konica Minolta is continually improving quality, reducing cost, eradicating risk, increasing accuracy and streamlining business processes for our customers. Our strategy has our customers at its core. With strong and mutually beneficial customer partnerships, our aim is to achieve mutual sustainable growth through technological innovation - giving shape to our customers’ ideas. We bring flexible solutions that not only meet our customer expectations, but exceed them, time after time.

Part of the global Konica Minolta Group, Konica Minolta Business Solutions (UK) Ltd is headquartered in Basildon, Essex and operates out of 14 offices across the UK, employing over 1000 people.