SAINT LAURENT Exective Assistant & General Administration

Job description

Involve in 360 degrees of Executive Assistant & General Administration related tasks in the region, with a strong focus on, Administration, People Relations, in collaboration with local KERING HR. While delivering a high level of service in terms of HR activities, ensure that all our employees follow and respect internal HR procedures. Respect and continuously demonstrate the Saint Laurent brands values and other brands and, engage and enable our employees to win and to promote excellence.

MISSION

Handle administrative functions for the President & GM: scheduling meetings/appointments, arranging conference calls, making travel arrangements, reimbursing expenses, etc.

VISITOR ARRANGEMENT: AIRPORT GREETING/ CAR/ HOTEL/ RESTAURANT/ TRAIN/ GIFT/ BACK OFICE PREPARATION/

Write and monitor all the internal/external messages including emails to HQ team, official letters to department stores, business partners, etc.

Upon Receiving Offer Letter (Shared Office)

Store: Opening and Expansion Delivery Address Registration

G1 (POS) Registration: Entry & Transfer

Uniform: Fitting / Order / Cleaning

Coordinate event logistics and other details: Senior team workshop, employee events, etc.

Training: Air/ Train Ticket/ Hotel Arrangement/ Lunch arrangement

Deal with Employee Relation (Sick/ Maternity/ Marriage/ Resignation etc.) & DATA Record

Resignation: Distribute Form/ Communicate with Managers/ Collect and Confirm the Last working day and resignation date/ Exit Interview

Personal File Management: Copy from Shared Office (Resume/ Signed Offer Letter/ Personal Info Data)

Business Card Order (Entry/ Transfer) /Employee Card Order via HQ / BENEFIT ONE (Entry, Transfer, Resignation)

Staff Discount Monitoring

Health & Safety Committee/ Code of Ethic/ Conflict of Interest

Environmental Reporting

Write and monitor all the internal/external messages including emails to HQ team, official letters to department stores, business partners, etc.

Perform other special projects and tasks as needed.

PROFILE

·  Key Requirements
·   Exceptional verbal and written communication skills, including proofreading and editing – both in English and Japanese. Comfortable with public speaking is a must.
·   Highly proficient in Windows, Microsoft PowerPoint/Word/Outlook/Excel.
·   Bachelor’s Degree preferred and minimum of two years of working experience in a corporate environment.
·   Outstanding interpersonal skills, including the ability to work with teams or independently to meet goals, and to develop strong rapport with the President and other relevant working relationships.
·   Strong organizational skills, juggling multiple tasks, effective time management, conducting research, and identifying resources for various projects. Skilled at coordinating complex meetings and travel arrangements.
·  Behavior & Other Skills
·   High standard of work, ability to set priorities, and anticipate needs.
·   Makes sound judgment and discretion in handling confidential information.
·   Ability to focus on details without losing sight of the bigger picture, which includes monitoring the work and information for accuracy and quality.
·   High degree of motivation and self-discipline with a strong work ethic. Maintains a conscientious mindset to meet deadlines and be proactive at all times.
·   Demonstrates entrepreneurial, client-centric, and positive attitude.

·  Full time
·  Asie
·  Japan