Receptionist

Job description

Objectives :

To provide comprehensive front of house support to the office, while having some responsibility for the organisation of office management tasks. This role must adopt a flexible approach to all their responsibilities, carrying out other ad-hoc duties according to the office needs.

Key Responsibilities:

Reception duties;

· Switchboard operation, ensuring that all calls are fielded and screened where necessary
· First point of contact for all external phone enquiries, taking messages when required
· Collecting and distributing all the mail, franking the envelopes and bagging up for collection
· Arranging all international and local couriers in line with the Company procedure
· Greeting all visitors in a professional and friendly manner ensuring refreshments are provided when required
· Ensuring the reception area is organised and tidy at all times
· General administration duties including sending faxes and emailing

Office management responsibilities;

· Coordinating all stationary orders and distribution for both replenishment and new starter purposes
· Ensuring that the kitchen area is kept tidy and stocked at all times

Desired profile

Qualifications :

Skills Required:

·  Computer literate, including excellent knowledge of Microsoft packages (Word, Excel & PowerPoint). Knowledge of Lotus Notes would be advantageous but not essential
·  Previous experience of a similar role where they have been required to prioritize and multi-task various and competing demands
·  A good communicator with the ability to interface regularly with internal and external personnel at all levels
·  Ability to be discrete, confidential and reliable at all times