POMELLATO Office & HR Coordinator

Job description

Summary
Objective- : Provide office administration and HR support to corporate and retail population.

Job Description

Role and Responsibilities

Administration

·  Manages the reception area to ensure effective telephone and mail communications both internally and externally to maintain professional image.
·  Maintain cleanliness and follow office workflow procedures to ensure maximum efficiency
·  Greet and assist visitors when they arrive in the office.
·  Support other teams with various administrative tasks
·  Coordinate travel and accommodation arrangements via telephone and correspondence, and prepare related agendas as required.
·  Order supplies for office from vendors. Evaluate vendors as needed.
·  Maintain various spread sheets and records for monthly expenditures to provide to Accounts Payable, which includes reconciliation of the monthly corporate credit card statement.
·  Schedule appointments and office meetings. Maintain conference room reservation schedules and know how to facilitate video conference calls. Assist with special inter-departmental office events.
·  Log in packages and distribute mail to employees.
·  Operate standard office equipment efficiently to include, telephone system, fax machine, copy/printer/scanner machines postage meter, computer and printers
·  Ensure the efficient operation of all office equipment by performing minor service duties and arrange for routine and necessary maintenance as needed.
·  Perform other related duties as assigned.

Human Resources

·  Provide enthusiastic and strategic support to all employees creating an open and welcoming environment for all candidates and employees to engage with Human Resources on a daily basis.
·  General administrative support as requested, including calendaring, meeting management/event planning, data entry, creation and maintenance of employee files.
·  Process confidential employee information including applications, new hire paperwork
·  Support employee processes as appropriate, including onboarding, performance reviews, learning & development, employee exits and compliance.
·  Provide employee support with basic questions in areas such as HR process and timelines, employee policies and basic benefits inquiries.
·  Develop strong, collaborative and responsive relationships with employees at every level of the organization

Essential Physical Requirements:

·  Lift, carry and pull merchandise weighing up to 10-20 pounds.

Qualifications and Education Requirements

·  Bachelors Degree
·  Proven experience as Office/HR Coordinator or in a similar role
·  Experience with Workday a plus
·  Excellent communication and interpersonal skills
·  Self-motivated and detail oriented; able to work autonomously and with the highest degree of confidentiality
·  Experience prioritizing tasks while handling multiple time-sensitive projects in a very fast-paced environment
·  Must be able to work cross-functionally in a high performance, team oriented environment
·  Reliable with patience and professionalism
·  Computer literacy; proficient in Microsoft Word, Outlook and Excel

Job Type
Regular

Start Date
2019-02-28

Schedule
Full time

Organization
Pomellato USA Inc