Events Coordinator Internship

Job description

Oversee all aspects of event planning and management, including internal and external events, with experience planning exhibitions and large business-to-business events.

Event Coordinator Job Duties
-Creating event proposals which fit client requirements and presenting proposals by deadline
-Maintaining a working relationship with vendors and venues
-Planning event aspects, such as venue, seating, dining, and guest list
-Delegating event planning tasks to other staff members where necessary
-Demonstrating to clients strong knowledge of venues and vendor offerings and taking clients on tour at our venues
-Coordinating event entertainment, including music, performers and guest speakers
-Managing a large budget
-Issuing invoices and collecting payments in a timely manner, and creating comprehensive and readable financial reports
-Managing and overseeing events on the day of, including problem-solving, welcoming guests, directing event set-up, communicating with staff, and organising vendors
-Communicating with marketing team to create effective advertisements for each event, and when necessary crafting marketing materials such as print and Internet advertisements for individual events
-Anticipating and planning for different scenarios
-Creating sales opportunities for future events during client liaisons and during events, including possessing a strong working knowledge of the company to further these sales opportunities
-Planning multiple events at once

Working Hours
You will generally work normal office hours in the lead up to an event. However, you may need to work extra hours, including evenings and weekends, nearer the time of the event.

What To Expect
-Although the work is largely office based, you will ned to travel to visit clients, partners, sponsors, venues and other suppliers. You may need to work at a location to plan and deliver the event.
-Self-employment and freelance work are possible once you've got experience and an established network of contacts.
-This internship will be unpaid.

Desired profile

Qualifications
-Although you do not need a specific degree subject, a degree or HND in event management, hotel or catering management, leisure and tourism, marketing or business may be useful.
-A level in Event planning is useful but not essential.

Skills
You will need to have:
-Self-motivation and enthusiasm
-Organisational skills and attention to detail;
-Strong written and verbal communication and interpersonal skills;
-Strong client-facing skills;
-A team-oriented mindset;
-Negotiation skills when looking for the best price from venues, suppliers and contractors;
-Time-management skills and the ability to work under pressure to ensure the efficient running of an event;
-Project management experience;
-Problem-solving skills and diplomacy;
-Sales and marketing skills to promote the event and attract sponsorship;
-The ability to manage budgets as you'll be responsible for events budgets;
-A flexible, target-driven, proactive approach; and
-Administrative and IT skills.