Sr Occupancy Planner

Job description

Position Description 

Join the JLL team of 350 Occupancy Planning professionals engaged in optimizing space use, creating occupancy solutions, and achieving cost savings for 65+ clients and 400 million SF of real estate worldwide. The Senior Occupancy Planner is responsible for partnership with end users to develop innovative space solutions, consistent delivery of planning services, and occupancy data management/reporting within the framework of the client’s workplace programs and strategy. The Senior Occupancy Planner will operate within our client’s fast paced, forward thinking culture applying expertise in occupancy scenarios and collaborative workplace practices to recommend multiple solution options for complex occupancy problems. This position will be located in Tysons, VA and reports to the Regional Space Planning Lead. 

Essential Duties and Responsibilities 

● Develop relationships with end users to understand their business needs, the way they work, and facilitate creating solutions for planning issues 

● Responsible for interpreting a customer’s stated business needs into space requirements/scope, and developing the programming schedule, using strong interviewing and listening skills 

● Respond to rapidly changing business needs with flexibility and commitment to solve for new requirements/scope 

● Apply a working knowledge of workplace design principles and trends such as agile, design thinking, and flexible/collaborative workplace 

● Create and develop business programming and restack programs, allocation plans, adjacency diagrams, test fits, migration plans and move sequencing for planning projects 

● Use creative and analytical thinking to generate multiple solution options for complex occupancy problems, such as M&A, rapid growth, consolidations, or economic disrupters 

● Reconcile “bottom-up” and “top-down” headcount projections to forecast demand for space over one to three years 

● Develop a business case for real estate actions based on business requirements, client programs/initiatives, time constraints, lease options, current supply of space and projected demand for space 

● Aggregate and interpret data from multiple sources, translate analysis into actionable information for client decision making, presented in Google Slides 

● Utilizing a CAFM/IWMS database, manage allocations and maintain data accuracy, and perform quarterly data and drawing audits 

● Perform physical space audits/walkthroughs as required 

● Efficiently manage conference room restriction program for multiple sites 

● Understand and report on building data, organizational data, and occupancy metrics at the campus, metro, or regional level 

● Measure, monitor and report cost saving and value added contributions 

Required Knowledge, Skills and Abilities 

● 5 to 7 years work experience in occupancy or space planning at a strategic level; interior office planning; or move/project management in a corporate real estate setting as a vendor or end user 

● Excellent written and verbal communication skills; able to tactfully deliver difficult messages, and tailor information to the audience 

● Advanced proficiency in Google (Sheets, Slides, and Docs) and Adobe Acrobat, with the capability to master client specific programs 

● Ability to consolidate data and floor plans into Google Slides for presentations to client and lines of business 

● Proficient in AutoCAD for test fit option development. Intermediate to advanced proficiency preferred. 

● Proficient in CAFM/IWMS database (i.e. FMS, Manhattan, Tririga, Archibus, or similar). Intermediate to advanced proficiency preferred. 

● Proficient in web-based file sharing applications 

● Self-motivated, able to work independently and within a team to build relationships and interact effectively with business partners 

● Strong oral and written communication skills. 

o Comfortable with frequent or rapid change; flexibility to adapt to shifting priorities 

o Ability to effectively manage time, organize and prioritize deliverables and workload 

o Demonstrated consistency in values, principles and work ethic 

o Understanding of and commitment to client service 

● A desire to work within a diverse, collaborative, and driven professional environment 

Education 

Bachelor’s Degree in Management, Architecture, Design, Real Estate, Construction or a related field

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