Receptionist

Job description

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Answers the phones, takes messages and directs calls as appropriate.

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Greets guests, offers beverages and announces visitors.

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Keeps Visitors Log, Visitor’s ID Cards, Wellness Room Log.

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Reserves conference rooms.

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Orders and delivers CFO Lunch.

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Scanning, printing and retrieving of print outs from the copier.

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Escorts delivery men to pick up packages at the front desk.

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Enters all packages received by Courier in Deliveries Log.

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Notifies everyone via ping/email that their food/mail/packages/guests have arrived.

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Fedexes and prepares packages, seals and labels boxes of items to be shipped out.

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Gets mail/drops off mail.

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Assists Jessica with ad hoc projects and general tasks on a daily basis.

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Drafting and typing of documents.

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Escorts/directs guests to conference rooms.

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Updates Beer Log and Wine Log.

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Reports facilities related issues to Manager. Issues 360 Facilities tickets, follows up on work orders and closes tickets when job is completed.

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Adjusts temperature in Compass/ABM system for both floors as needed.

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Extends AC hours for out of hours events in Compass system as and when needed.

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Checks Conference Rooms after meetings during the day.

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Sends group emails when requested.

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Updates office seating plan for occupancy reporting and name plates according to information conveyed by Office Manager.

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Assist in set ups for new hires, ie... desk and supplies.

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Requests ID Badges from Security Team for new employees and requests deactivation when employees leave.

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Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities.  If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process –  you may email us at Accommodation.Reques@am.jll.com . This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.