Property Associate

Job description

SUMMARY
Provides administrative support to the property to include but not limited to accounts payable, accounts receivable, contracted services and lease administration.

ESSENTIAL FUNCTIONS

·  Processing and coding of all accounts payable invoices at the property per established schedules.
·  Assist management with monthly reporting.
·  Assist in Management Audits
·  Responsible for monthly bill-back to tenants to include but not limited to parking, light changes, and keys.
·  Maintain and update employee client and customer contract data bases.
·  Providing lease administration services to the property to include but not limited to lease file maintenance.
·  Organize, compile and prepare reports and memorandums for distribution.
·  Responsible for SharePoint management and document loading.
·  Completing assigned financial reporting tasks in support of client requirements.
·  Assisting the General Manager in preparation of the annual asset plan and budget.
·  Liaison between tenants and all building staff/team members.
·  Responsible for maintaining the day-to-day relationships with tenant, employee and contactor’s contacts.
·  Providing quality assurance on contracted vendors as requested by the General Manager.
·  Participating in the property’s Team Emergency Response Plan and procedures.
·  Assisting in Move-In/Move-Out processes and procedures.
·  Answering telephones and greeting visitors.
·  Administering tenant relations programs, including tenant events.
·  Handle any tenant issues regarding maintenance or service requests quickly, passing along urgent matter to General Manager, when appropriate.
·  Other duties as assigned by the General Manager falling within the reasonable expectations of an administrative position at a real estate services office.

 
EDUCATION AND EXPERIENCE

·  High school diploma
·  Bachelor’s degree preferred
·   Minimum of one year of administrative support experience required, including AP/AR experience and familiarity with financial statements. Property management administrative support preferred.

 
KNOWLEDGE, SKILLS, AND ABILITIES

·  Outgoing individuals with proven customer service skills.
·  Candidate must have strong computer skills with the Microsoft Office suite of products and excellent verbal and written communication skills.

 

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