Facilities Coordinator

Job description

About JLL

JLL (NYSE: JLL) is a leading professional services firm that specializes in real estate and investment management. Our vision is to reimagine the world of real estate, creating rewarding opportunities and amazing spaces where people can achieve their ambitions. In doing so, we will build a better tomorrow for our clients, our people and our communities. JLL is a Fortune 500 company with annual revenue of $16.3 billion, operations in over 80 countries and a global workforce of nearly 92,000 as of June 30, 2019. JLL is the brand name, and a registered trademark, of Jones Lang LaSalle Incorporated. For further information, visit jll.com

If you’re looking to step up your career, JLL is the perfect professional home. With us, you’ll have a chance to innovate with the world’s leading businesses, put that expertise into action on landmark projects, and work on game-changing real estate initiatives. You’ll also make long-lasting professional connections and be inspired by the best. We’re focused on opportunity and want to help you make the most of yours. Achieve your ambitions—join us at JLL!

POSITION OVERVIEW

The Facilities Coordinator supports FM leadership in the day to day running of our client’s properties.   The successful candidate must be able to organize and prioritize multiple tasks, effectively manage through stressful situations, and develop and effectively manage customer relationships.  Responsibilities include liaising with contractors, coordinating maintenance and operations, supporting the effective delivery of contracted services, accounting and finance, equipment and supplies, and administration.

RESPONSIBILITIES

·  Provide general overall facility management services including continuous monitoring of office/facility
·  Manage administrative activities and other duties as assigned by the Facilities Manager, in reference to client support
·  Act as an interface with client, visitors and guests
·  Attend client and contractor meetings as required
·  Coordinate and manager preparation and control of work orders and coordinating work with trades; ensure accurate billing of work
·  Maintain, track and report on work order status in Corrigo maintenance reporting software system;
·  Assist with the coordination and scheduling of maintenance activities
·  Provide direction/information to vendors, facilities staff and service providers as required to ensure excellent coordination/execution of work within client environment with minimal disruption, as needed.
·  Assist with receiving and dispatching of work requests to maintenance staff, vendors or other services providers
·  Assist Regional Facility Management Team with tactical planning for the regional facilities team’s goals and objectives
·  Provide facility specific assistance to the maintenance team as needed or requested.
·  Manage & maintain small facility management tasks as assigned.
·  Ensure appropriate follow up with customers
·  Seek to continuously improve processes, systems and overall client satisfaction.
·  Assist with budgetary requests, analysis and reporting
·  Assist with researching, analyzing and reporting budget variances
·  Work with team members to identify and respond to any financial or budgeting related issues
·  Help support facility specific cost savings targets to contribute to the account achieving significant savings
·  Assist management and staff with operational reporting, budgeting, financial systems, purchasing as necessary
·  Support requests associated with Jones Lang LaSalle Management, Operations and Financial audits
·  Resolve problems associated with all building services including but not limited to: janitorial, mechanical/HVAC, electrical, security, snow clearing, landscaping, as well as interior and exterior general maintenance, fixtures and equipment.

QUALIFICATIONS

·  Prior experience in facilities, property management, or related field preferred.
·  Knowledgeable of local occupational health and safety requirements, critical facilities and vendor management for specialized services is advantageous.
·  Understanding of basic technical aspects of property (air-conditioning, chiller system, fire protection system, mechanical & electrical system) is advantageous.
·  Proficiency in MS Office, and possess strong written, verbal and people skills. 
·  Excellent communication, organization and problem-solving skills.
·  Ability to work independently with little supervision and effectively deal with stressful situations.
·  Self-motivated; confident, energetic and flexible.

WHAT YOU CAN EXPECT FROM US
We’re an entrepreneurial, inclusive culture. We succeed together—across the desk and around the globe. We believe the best inspire the best, so we invest in supporting each other, learning together and celebrating our success.

Our Total Rewards program reflects our commitment to helping you achieve your ambitions in career, recognition, well-being, benefits and pay. We’ll offer you a competitive salary and benefits package.

With us, you’ll develop your strengths and enjoy a career full of varied experiences. We can’t wait to see where your ambitions take you at JLL.

JLL IS AN EQUAL OPPORTUNITY EMPLOYER
JLL is an equal opportunity employer and committed to recruiting, developing and maintaining a diverse workforce in compliance with all applicable Human Rights legislation. The Company will endeavor to make reasonable accommodations up to the point of undue hardship, for disabilities made known to it by its employees and applicants.

If you are applying to a position in Canada, accommodations for applicants with disabilities or other grounds protected by human rights legislation are available upon request for candidates taking part in all aspects of the employment selection process. For all internal and external applicants who require accommodation in the recruitment and selection process please contact  Careers.Canada@am.jll.com  for assistance/support. Applicants must complete all required steps in the application process, including providing a Resume/CV, in order to be considered for this position.

Apply today!

JLL Privacy Notice

Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

For more information about how JLL processes your personal data, please view our Candidate Privacy Statement .

For additional details please see our career site pages for each country.

For employees in the United States, please see a fully copy of our Equal Employment Opportunity and Affirmative Action policy here .

Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities.  If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process –  you may email us at Accommodation.Reques@am.jll.com . This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.