Expires soon Jll

Facilities Coordinator

  • Internship
  • Lake Bluff, USA

Job description



FACILITIES COORDINATOR

OVERALL ROLE

The Facilities Coordinator will serve as the account’s on-site representative at our client’s two sites in the Greater Chicago Area.  He/She will assist the Facilities Team Manager with operational activities in accounting and finance, maintenance and operations, vendor oversight, purchasing of material, equipment & supplies, and occupancy planning services.

MAJOR RESPONSIBILITIES

·  Client/Stakeholder Management
·  Provide superior customer service to meet on-site client’s expectations
·  Procurement & Vendor Management
·  Assist in the management of all contractors on site to ensure they perform to the required standards (including inspection of vendors’ works)
·  Assist in the procurement of vendors and services as required
·  Finance Management
·  Assist in financial processes to ensure that all financial management requirements are completed in a timely and accurate manner
·  Invoice review and issue resolution
·  Provides input to budget preparation (CAPEX and OPEX) and variance analysis
·  Health & Safety Management
·  Conduct regular audits to ensure safety procedures on site are in place and working
·  Assist in carrying out safety procedures when needed
·  Site Operations Management
·  Manage work orders for the site to ensure all required data related to the work performed is captured
·  Conduct site inspections and assessments to ensure all building procedures and performance measures are maintained at all times
·  Seek ways to constantly reduce costs and improve operational standards
·  Maintain premises in neat and good working condition at all times
·  Perform routine facility inspections
·  Risk Management
·  Oversee minor improvement projects at the site
·  Support major capital projects at the site, as needed
·  Achieve Key Performance Indicators and Service Level Agreement targets

CANDIDATE SPECIFICATION:  KEY SELECTION CRITERIA

Ideal Experience

·  Prior experience in facilities, property management, hospitality or related field preferred
·  Knowledge of local building code requirements is advantageous
·  Understanding of basic building systems and components (HVAC, plumbing, fire protection/alarm systems, electrical systems, A/V systems, office furniture, carpet and flooring) is advantageous
·  Work order/CMMS system experience (Corrigo preferred)

Critical Competencies for Success

·  Firm First Mindset
·  Able to cooperate and work well with others to meet targets
·  Support the team effectively as and when needed
·  Proven ability to commit to flawless execution while complying with firm’s procedures and standards
·  Client Focus & Relationship Management
·  Able to interact with the general client staff & vendors with ease
·  Ability to manage conflict and conflicting priorities
·  Demonstrates ability to work with vendors to deliver efficient services
·  Demonstrates proactive & professional approach to customer service
·  Has a customer-oriented attitude
·  Project Management & Organizational Skills
·  Proven ability to manage multiple and complex operational matters
·  Demonstrates ability to prioritize and manage the completion of projects in an efficient and timely manner

Other Personal Characteristics

·  Problem-solving skills – capacity to deal with ambiguity and solve complex problems effectively
·  Ability to effectively deal with stressful situations
·  Able to work independently
·  Self-motivated; confident & energetic
·  Flexible – able to adapt to rapidly changing situations
·  Goal-oriented – able to focus on meeting all performance targets
·  Strong communicator – good presentation skills and possesses strong verbal & written communication skills (English); also an active listener
·  Exhibits honesty & trustworthiness

JLL Privacy Notice

Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

For more information about how JLL processes your personal data, please view our Candidate Privacy Statement .

For additional details please see our career site pages for each country.

For employees in the United States, please see a fully copy of our Equal Employment Opportunity and Affirmative Action policy here .

Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities.  If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process –  you may email us at Accommodation.Reques@am.jll.com . This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.

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