Facilities Coordinator

Job description

Roles & Responsibilities

·  Attend and facilitate weekly plan and review meetings as requested
·  Maintain status tracker and provide weekly status updates for tasks related to active projects, initiatives, and work orders
·  Monitor, schedule, complete work order requests in 360
·  Submit invoices for payment, receive, confirm and distribute vendor checks weekly
·  Research and resolve any past due payable accounts as needed
·  Maintain and update vendor contact information internally and within client’s financial system.
·  Process security clearances and dock reservations daily and distribute to key stakeholders
·  Managed and provide analytical support for the various product suites
·  Work closely with product team on product inquiries, program details, product launching
·  Manages all vendor required reporting functions
·  Coordinate vendor activity
·  Actively track and report vendor performance metrics
·  Host quarterly performance reviews with key service providers
·  Develop and implement corrective action plans in response to vendor performance concerns
·  Coordinate and host annual vendor training on client house-rules
·  Seek cost-savings and report quarterly
·  Manage logistics of client communication campaigns: posters, e-mail distributions, digital signage, tabling events, etc.
·  Assist with the execution of on-site events
·  Manage badging and access requests for vendors
·  Assist with e-space audits
·  Provide Facilities audit support (engineering, e-space, finance, etc.)
·  Develop, implement, and share best practices
·  Provide back up for Coordinator positions
·  Perform detailed facility inspections, report findings, and provide input for operating budget and multi-year budgeting exercises

Skills & Qualifications

·  College degree preferred
·  3+ years of related experience
·  Strong written and verbal communication skills
·  Ability to work independently and in a team environment
·  Good interpersonal and organizational skills
·  Strong computer literacy in a Windows environment
·  Experience with MSOffice, particularly MS Outlook, Excel, PowerPoint, and Word

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