CMMS Administrator

Job description

CMMS Critical Spares Administrator

What we’re looking for:

·  A resume that shows a thorough knowledge of maintenance activities and expertise in computerized maintenance management systems (CMMS), specifically inventory management/control and preventive maintenance scheduling
·  Ability to prioritize, schedule, and logistically support multiple projects in a fast-paced environment with tight deadlines
·  Skilled trade training or equivalent technical expertise
·  Ambitious. Wants to join a Support team as a CMMS Admin and grow with the company.

The CMMS & Critical Spares Admin Tech is an active member of the network Facilities support staff team, driving and supporting network-wide Facilities inventory control and preventive maintenance initiatives. Successful candidates will have an entrepreneurial, true hands-on approach, as well as strong knowledge of warehousing/manufacturing maintenance material inventory, project estimating and scheduling, enterprise server CMMS experience, and data-driven, analytical thinking and decision-making skills. In addition, effective presentation and persuasion skills are a must, as is the ability to function in a maintenance team environment. This role requires the ability to influence without authority.

The CMMS & Critical Spares Admin Tech will:

Actively work with the network Facilities staff and local site Facilities teams & OEM’s to identify appropriate levels of min and max material inventory levels, organize logical parts identification and storage, regularly audit these levels and interact with external vendors and internal procurement personnel. A working knowledge of the Oracle package is preferred as this role will require entry of requisition requests in the procurement system, as well as tracking available funds in maintenance blanket purchase orders. This role will also schedule preventive maintenance activities through a common, network-wide CMMS and may also help with floor activities as needed. The CMMS Tech will also be responsible for providing training to the Facilities team so that each tech understands and is able to utilize the tool. Finally, the CMMS Tech will interact with other similar roles in the network to share best practices, lessons learned, and even plan and setup central network parts storage where value-added.

Additional responsibilities:

·  Match completed work orders to invoices for accounts payable
·  Update the Facilities budget tracker
·  Cross-reference equipment manufacturer’s part numbers with vendor part/item numbers
·  Setup bins for parts storage when appropriate
·  Coordinate emergency repairs with external vendors, management, & purchasing
·  Create reports for the FM and maintain visual management charts dealing with: PM completion, budget performance, downtime, labor tracking, and others
·  Own the organizing and maintaining of purchase orders, work requests and associated files
·  Promote and conduct good housekeeping practices
·  Possibly function as floor support for absenteeism and vacation support
·  Ensure and drive best practices standardization across all Facilities departments at all sites

Basic Qualifications:

·  High school diploma or equivalent
·  Flexibility with hours and days (the operation will potentially be running 20 hours a day, 7 days a week, including some holidays)
·  5+ years of related experience in a maintenance distribution or manufacturing environment
·  Experience communicating to peers, hourly associates, and senior management regarding maintenance, inventory, and cost control
·  Mentorship experience
·  Experience developing and implementing department goals and strategies based on broader organization goals
·  Computer skills
·  Travel up to 10%

Preferred Qualifications:

·  Prefer maintenance skilled trade training or equivalent experience
·  Prefer experience working with hourly employees as well as exempt personnel
·  Excellent organizational, filing, and recordkeeping skills
·  Self-starter and a proven ability to work effectively with minimal supervision
·  Ability to adapt well to fast-paced environments with changing circumstances, direction, and strategy
·  Desire to help build a PM & material process in a dynamic, fast-growing environment
·  Strong analytical skills with demonstrated problem-solving ability

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