Asst Relocation Project Manager

Job description

Job Description Summary

The position of Asst Relocation Project Manager coordinates and supervises the clerical/administrative support functions for the RPM team.  Meets financial objectives by forecasting requirements; preparing an annual budget; scheduling expenditures; analyzing variances; initiating corrective actions. This position will also work in coordination with the RPM/ PM and OP planning teams to manage the move team through smaller scale move activities, and attend kick off meetings and introductions with the customer. This position will also need to be an effective \'change agent\' by reviewing current processes, policies, and practices and initiate discussion regarding the benefit of change.

Job Responsibilities

Move Management

·  Successfully manage small (80 people or less) moves
·  May assist Move Manager in large relocations
·  Ensure all project documentation is maintained on client or Move Management SharePoint site
·  Receive and process client move requests
·  Provide a single point of contact for moves less than 80 people
·  Participates in planning meetings hosted by the client, move manager, occupancy planning and other key stakeholders
·  Assist with the move project plan and budget through collaboration with the move manager, facility manager, project manager and construction manager as required
·  Incorporate “best practices” into move projects
·  Initiate meetings to review move schedules with move vendors and key stakeholders
·  Ensure move processes are managed in accordance with the client’s and JLL’s policies and procedures
·  Procure and manage move labor
·  Manage supporting suppliers (technology, telephony, furniture, etc.)
·  Perform data input into the CAFM system to maintain occupancy information
·  Work order and small project management, including but not limited to furniture reconfigurations and space enhancements
·  Comply with all JLL policies and procedures, including but not limited to time & expenses, ethics and business practice

Miscellaneous

·  Any and all other duties and tasks assigned
·  Comply with all JLL policies and procedures, including but not limited to time & expenses, ethics and business practice

Skills and Knowledge

·  Experience in FM:Systems move management module  and/or facilities management system
·  Knowledge of construction or commercial real estate industry
·  Familiarity with architectural drawings and furniture and space planning concepts
·  Strong Microsoft Excel skills
·  Ability to utilize the Microsoft Office suite of technologies
·  Strong AutoCAD skills

Other Abilities

·  Detail oriented
·  Ability to multi-task and work both in a team and independently  
·  Strong interpersonal skills with the ability to interact with executive level internal & external clients
·  Organizational & detailed-oriented with the ability to prioritize and manage differing needs of the business.
·  Ability to multi-task and work both in a team and independently
·  Flexibility with work hours and travel as needed

Preferred Education

·  Bachelor’s degree in project management, construction management, architecture, interior design or project strategy planning

Recommended Experience

·  2 years as facility coordinator, move coordinator, or similar/related experience in a Corporate Real Estate environment

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