Assistant Property Manager

Job description

This is a remote role. Candidate needs to reside in the Baltimore/Washington DC area.

Job Summary:  Assistant Property Manager -  Open Air Team

Job Scope:       Provide support to the Property Manager in all areas of management of

                         assigned properties to include maintenance, tenant relations, collections,

                         monthly reporting, annual budgeting, risk management and property

                         improvements.

Principal Accountabilities

·  Assist Property Manager with preparation and submittal of Quarterly Reports and Budgets and ensure all deadlines as met as required by client.
·  Assist PM to coordinate tenant improvement and capital projects.
·  Process all lease documents including renewals, modifications, assignments, etc. Set up new Tenant files organizing per client’s instructions including filing.
·  Follow up with property accountants on Manual Adjustments (or create the MTA’s) as needed per modifications.    
·  Communicate with Property Accountants and A/R person to ensure all unapplied cash is applied prior to cash cut-off to maximize Property Management fee and ensure accurate statements.
·  Monthly A/R collections and follow- up as directed by Property Manager (defaults, turn over to attorney, etc.).
·  Mailing of Tenant statements. Assist tenants with any questions/issues regarding their statement.
·  Prepare letters for new tenants such as Possession letters, Commencement Date Certification, Rent Commencement letters, etc.
·  Review Reconciliations with Property Manager for approval then mailing year-end reconciliations.  Work with tenants on questions regarding the reconciliations once mailed and follow up on payments.
·  Assist with tenant issues or maintenance calls and required follow up.
·  Prepare and process Vendor Agreements. Set up new vendor files and maintain as required by client.
·  Processing Payables and request vendor set up and updates.
·  Tenant Insurance tracking in Ebix system for RREEF properties and on excel for non-RREEF properties.
·  Submittal of COI for tenants and maintaining of vendor COI; following up on those that are not correct, lacking coverage and expiring. 
·  Maintenance of property information spreadsheets; including tenant contact, vendor Contract Tracking, Vendor COI’s, and building contacts
·  Run JDE reports such as rent rolls, AR reports, Renewal option reports, etc. and post as requested. Upload or download items from Files Anywhere (FAW – RREEF) and the Client SharePoint Sites
·  Update utility tracking reports.
·  Maintain/Update Emergency Response Manuals or create for new properties.
·  Collection of sales and inputting them in system or excel spreadsheets.  Running sales reports and uploading to FAW for DeAWM as needed.
·  Keep track of Real Estate Taxes due dates; ensure checks are processed and mailed by due dates.  Follow up to ensure payments were received and processed by the tax authorities.
·  Prepare incident reports and communicate with the insurance company when needed.
·  Assist with Acquisition and Disposition processes.
·  Performs additional job duties as requested.

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