Assistant Project Manager- Technical

Job description

•    Maintains the Management office and control day-to-day operations of the Property.
•    Maintain an effective command for overall management of staff as per the organisational chart.
•    Processes invoices for management approval pertaining to departments under him.
•    Track the AMC/Warranty/Defect Liability Period - HVAC, BMS, CCTV contracts, maintenance calls, etc. and emergency projects.
•    Assists with all scheduling activities, including all occupant moves, events, elevator scheduling, gardening, and any vendor activities.
•    Periodic rounds of the property, all floors and the periphery area should be taken from time to time.
•    Conduct weekly meeting with the client of property to update and review on the day to day operational activity, Pending Complaints and material required.
•    Coordinates maintenance efforts with outside contractors.
•    Periodic rounds of utility areas, plants & equipment and basements to be taken from time to time.
•    Responds quickly to emergency situations at site.
•    Coordinate all building fire/life safety drills/seminars. 
•    In the absence of Estate Manager, take charge of his duties at Site.
•    Assist the Estate Manager in providing a comprehensive Property Management Service to ensure that all amenities are resourced and maintained to high-class industry standard.
•    Ensure quality of staff, appraising and developing them to ensure maximum contribution.
•    Proactive liaison with local and Haryana municipal authorities.
•    Keep track of all AMC expiring, due for renewal at Site.
•    Oversee and supervise the E&M team on PPM activities of Site.
•    Ensure all activities at site are duly recorded on paper and informed to the Property Manager of Site.
•    Help Property Manager by providing data for preparing the DMR and review reports of vendor staff for Site.
•    To update / brings notice to client timely of any modification in operational and facility activity.
•    Escalate critical issues of Site immediately to the Property Manager or Operations - Manager (JLL).
•    Ensure that all client deliverables are submitted in a timely manner.
•    Acts as the liaison to local community public interest groups.
•    Oversees all vendor staff and their performances to upkeep the standard of Site.
•    Maintains property by investigating and resolving tenant complaints; enforcing rules of occupancy; inspecting vacant units and completing repairs; planning renovations; contracting with landscaping and snow removal services.
•    Maintains building systems by contracting for maintenance services; supervising repairs.
•    Secures property by contracting with security patrol service; installing and maintaining security devices; establishing and enforcing precautionary policies and procedures; responding to emergencies.
•    Enforces occupancy policies and procedures by confronting violators.
•    Prepares reports by collecting, analyzing, and summarizing data and trends.
•    Updates job knowledge by participating in educational opportunities; reading professional publications; maintaining personal networks; participating in professional organizations.
•    Accomplishes organization goals by accepting ownership for accomplishing new and different requests; exploring opportunities to add value to job accomplishments
•    Oversees property maintenance, accounts payable / receivable and assists with capital projects. Position also works with the Estate Manager to ensure that all activities are conducted in compliance.

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