Assistant Facilities Manager - Corrigo Operations Analyst

Job description

Job Summary
Assist the Facility Manager in the delivery of services to operate and maintain the property including customer/client services, financial management, facility maintenance, procurement, and supplier management. Develop client relationships with key representatives in supporting client’s corporate real estate goals and objectives. 

Responsibilities

·  Prepare/review financial forecast, budgets, historical expense analysis to support management in financial decision making
·  Track actual costs and compare against forecasted spends, find explanation for variances
·  Use analyzed data to map behavior and improve site performance
·  Develop Corrigo data summary reports and recommendations for improving site operations

Operational Support

·  Support and help enforce compliance with JLL/Intel policies and procedures
·  Identify improvement areas for existing processes and assist with creation of new processes that will reduce site costs and increase productivity
·  Work with Training Manager to develop robust training guides/courses on standard business operations for new hire training and as general reference

Project Management Support

·  Ensure site is in compliance with Intel/JLL on demand process and forms
·  Work with central team to resolve any on demand project issues
·  Resolve project final billing with finance team before submitting to customer
·  Provide On Demand business processes training as needed to staff
·  Assist customer with project final billing questions/project close out, as required

Corrigo

·  Validate correct funding amounts in the Corrigo Work Orders and ensure that quote approvals are completed in a timely manner
·  Review/audit invoices to ensure accuracy and completeness prior to submitting for final management approval and pay out
·  Ensure vendor invoicing is submitted in a timely manner, work with vendors to resolve invoice issues or expedite invoice submittal
·  Support and participate in cross site information sharing and alignment on Corrigo procedures and best known methods to ensure information and learnings are passed down to the site

Requirements / Qualifications

·  High School diploma required, Associate Degree or equivalent training / experience preferred.
·  Minimum of two years of industry experience required either in the corporate environment, third party service provider or as a consultant        
·  Excellent customer, computer, managerial, verbal and written communication skills
·  Ability to multi-task and effectively organize responsibilities to achieve portfolio goals and objectives
·  Basic knowledge of building systems (mechanical and electrical systems)
·  Demonstrated proficiency in MS Office -Excel, Word, PowerPoint, SharePoint, Outlook, Adobe
·  Experience in computer or web-based Work Order Management Systems (CMMS) preferred

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