Assistant Facilities Manager

Job description

The Assistant Facility Manager is responsible for supporting the management of an assigned portfolio of properties following approved JLL and client processes and procedures in accordance with the requirements of all local, state and federal mandates.  The Assistant Facility Manager will be expected to provide superior client service while enhancing their individual personal and professional skills. 

Key Responsibilities

·  Assist with overall facility management services to ensure maintenance of the facilities and grounds, and provision of associated services, is executed in a manner consistent with the Client’s  global standard processes and professional brand image and compliant with applicable local laws, rules and regulations
·  Work collaboratively within the facility management team to deliver integrated facility management services across all business lines (Engineering, Transactions, Projects, Planning, etc.)
·  Support financial planning routines, facility operations and associated reporting and data collection to ensure alignment with the Clients’ goals and objectives
·  Support the execution of periodic interior and exterior site inspections documenting facility conditions and integrating with additional service lines to ensure functional, comfortable, compliant, energy efficient and attractive facilities
·  Support ongoing cost reduction programs to reduce operating costs while maintaining desired environments
·  Ensure minimal preventable incidents that create interruptions to the ongoing operations of the Client  and safeguard professional risk mitigation related to facility management services, including the adoption of programs to enhance safety and compliance and minimize confidentiality incidents
·  As requested, interface with Landlords /Third Party Tenants ensuring compliance under any Leases in place
·  Engage in a culture of continuous improvement and innovation by leveraging business intelligence, adopting and participating in the development of best practices, new tools, process re-engineering and other ideas that provider service delivery efficiencies
·  Perform additional job duties, as requested

Critical Competencies for Success

·  Bachelor’s degree or equivalent facilities experience and education
·  3+ years  of facilities / property management experience and/or knowledge of commercial real estate, preferred
·  Proven track record of excellent internal and external customer service
·  Exhibits strong interpersonal skills and problem solving ability
·  Excellent verbal and written communication skills with the ability to communicate professionally
·  High degree of innovation with the ability to work with minimal supervision in a fast paced environment
·  Proficient skills in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook)

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