Administrator, Specialty Leasing

Job description

Primary Responsibilities:

·  Performs high-level work such as organizing, scheduling, coordinating, researching, compiling, exchanging and analyzing information.
·  Participates as administrative point person for assigned special projects and requests such as the monthly forecast report, annual budget, local / regional / national deal making.
·  Serves as retailers’ liaison between Shopping Center Management and Specialty Leasing retailers at the shopping center.
·  Interacts with Corporate team members from various disciplines, mall management team members,  other employees and customers to assist with information exchange, problem solving and requests.
·  Prepares, creates, edits requested reports and presentations via Microsoft Programs such as WORD, EXCEL, POWERPOINT, etc.
·  Composes and types correspondence, memos, reports and maintains up-to-date retailer files – both hard files at the shopping center and digital files.
·  Work directly with specialty leasing retailers from negotiating and inputting terms into Salesforce platform or other digital platform to, following-through with deal approval, execution of license agreements/amendments, collection of applicable deposits, insurance, setup work orders and coordinate retailer move-in and move-out.
·  Monitors, maintains and enforces common area standards by regular communications with retailers, following procedures and daily reviews of the common area and inline retail visual merchandising. 
·  Focuses on accounts receivable specific to specialty leasing and partnership marketing collections and participating in monthly accounts receivable calls.
·  Involved with storage leasing efforts and renewals at the shopping center.
·  Collect and document sales information from Specialty Leasing retailers as stipulated in the License Agreement.
·  Prepares Lease Change Requests for billings and amendments, opening/closing documents, defaults and any other accounting document relating to specialty leasing and partnership marketing programs.
·  Collects and maintains retailers’ and clients’ certificate of insurance prior to expiration.
·  Familiarize with and train in the specialty leasing program at the property.
·  Keep abreast of new and unique Specialty Leasing concepts and trends and communicate these with the on-site Specialty Leasing Managers and General Managers.
·  e-Canvass for new concepts on a daily basis.
·  Travel to local fairs/festivals to observe and look for new concepts for specialty leasing program at the shopping center. 
·  Other duties as assigned.

Education:

·  A Bachelor’s degree in a related field or an Associate’s degree plus relevant work experience.
·  3 years of office administrative experience required.

Knowledge, Skills and Abilities:

·  Ability to work independently combined with a strong collaborative style of communication.
·  Must have some knowledge of commercial real estate including a broad understanding of finance, leasing and legal.
·  Ability to develop strategic solutions required
·  Persuasion and conflict resolution skills required
·  Ability to communicate with all levels within the organization and ability to work and learn independently and in a team situation
·  Strong organizational and time management skills
·  Excellent interpersonal, oral and written communication skills
·  Ability to deal with multiple tasks effectively and establish priorities
·  Strong attention to detail
·  Excellent PC, Excel, MS Word, PowerPoint, and Microsoft Outlook
·  Prior experience with Salesforce is a plus
·  Must hold a CA real estate salesperson license or obtain one within 120 days of start date

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