Executive Assistant

Job description

We are looking for an Executive Assistant for our IFM / Corporate Solutions business line on a 12- month fixed term contract.

Location

London

About JLL

We’re JLL. We’re a professional services and investment management firm specializing in real estate. We help organizations around the world achieve their ambitions by owning, occupying and investing in real estate.

If you’re looking to step up your career, JLL is the perfect professional home. At JLL, you’ll have a chance to innovate with the world’s leading businesses, put that expertise into action on landmark projects, and work on game-changing real estate initiatives. You’ll also make long-lasting professional connections through sharing different perspectives, and you’ll be inspired by the best. We’re focused on opportunity and want to help you make the most of yours. Achieve your ambitions – join us at JLL!

Role Purpose

This role is to provide EA support to the Executive MD, Commercial & Head of Sales EMEA, Corporate SolutionsThis will include a high level of complex travel and diary management, as well as liaison and some level of cover to CSB members when they visit.

What this job involves

·  Extensive diary management across multiple time zones
·  Organising national and international travel including meeting and transport arrangement, confirming accommodation and producing detailed itineraries often of a complex nature
·  Assisting in organising board meetings and operational meetings in various locations around the world.
·  Dealing with telephone calls and emails from clients and colleagues in a professional manner and escalating any issues
·  Developing and maintaining effective working relationships with clients and colleagues
·  Drafting documents and correspondence
·  Organising client entertainment, both in England and overseas
·  Organising internal and external lunches and dinners booking the relevant dining rooms and restaurants both in London and globally
·  Organising meetings and presentations booking the relevant rooms and equipment both in the UK and around globally
·  Monitoring support workload across CS to ensure teams have suitable secretarial support
·  Developing and maintaining effective working relationships with clients and colleagues, in particular PA's to senior JLL staff across the globe.
·  Discreet handling of sensitive and confidential information.
·  Providing wide ranging administrative assistance
·  Producing Advanced PowerPoint presentations on a regular basis
·  You may be required to undertake other duties from time to time as we may reasonably require.

Sound like you? To apply you need to be / have:

·  Excellent spoken and written communication skills particularly with international colleagues for whom English is not their first language.
·  Ability to work independently with minimal supervision
·  Team player who deals effectively with colleagues and clients
·  Ability to prioritise workload with an attention to detail and willingness to complete projects in a timely and efficient manner
·  Some analytical ability is required in order to gather and summarise data for reports and to find solutions to various administrative issues
·  Understands and appreciates the importance of using discretion
·  Highly respected by colleagues and serves as a positive role model
·  Uses appropriate judgement when responding to the needs of senior level executives both internally and externally
·  Shows initiative in taking action and responding appropriately
·  Adopts a flexible approach to work: from time to time early starts and late finishes will be necessary
·  Has proven organisational skills
·  Has an excellent telephone manner and interpersonal skills to deal with a wide variety of people and clients.
·  The candidate must demonstrate the ability to establish good relationships with both clients and team members
·  A cheerful and positive attitude is essential as is a genuine enthusiasm for the work that will be undertaken
·  Experience of providing PA support to Senior Directors
·  Experience of dealing with highly sensitive and confidential information
·  Experience of scheduling meetings and calls across multiple time zones.
·  Agile
·  Trustworthy
·  Courageous
·  Advanced MS Word, MS Excel, MS PowerPoint and MS Outlook

Every day is different, and in all these activities, we’d encourage you to show your ingenuity.

Diversity and Inclusion is at the heart of JLL. We believe in recruiting, retaining, rewarding and developing all our employees with regard to their abilities and contributions and without reference to their background, gender, gender identity, ethnic origin, age, religion, sexual orientation, political belief, disability or long-term health condition.

We are committed to making all stages of our recruitment process and employment accessible to candidates with disabilities and long-term health conditions. Please do feel able to be open about this at any point during the process and our recruitment team will work with you to establish the most appropriate adjustments. We are keen to support all our employees with juggling their work, personal and family commitments and alongside our approach to flexible working, we have a comprehensive parental transition support programme to assist parents during the early months and years of parenthood.

JLL Ltd is a Living Wage accredited business, as we believe a fair day’s work deserves a fair days’ pay. To find out more about our Living Wage accreditation please go here http://www.jll.co.uk/united-kingdom/en-gb/about/living-wage?devicechannel=default

What you can expect from us

You’ll join an entrepreneurial, inclusive culture. One where we succeed together – across the desk and around the globe. Where like-minded people work naturally together to achieve great things.

Our Total Rewards program reflects our commitment to helping you achieve your ambitions in career, recognition, wellbeing, benefits and pay. Join us to develop your strengths and enjoy a fulfilling career full of varied experiences. Keep those ambitions in sights and imagine where JLL can take you...

Apply today at www.jll.com/careers

JLL Privacy Notice

Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

For more information about how JLL processes your personal data, please view our Candidate Privacy Statement .

For additional details please see our career site pages for each country.

For employees in the United States, please see a fully copy of our Equal Employment Opportunity and Affirmative Action policy here .

Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities.  If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process –  you may email us at Accommodation.Reques@am.jll.com . This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.