CIB - IBC - Executive Assistant - (FTC)

Job description

Executive Administrative Assistant, Corporate Investment Bank, Brussels

Job Summary:

As an Executive Administration assistant within the Corporate Bank, you will predominantly perform diverse secretarial duties requiring confidentiality, a strong work ethic and common sense approach.  Support requirements will vary from day to day dependant on the business covered and all applicants should have a solid PA background and skill set with a strong degree of flexibility given the demanding nature of this role.

Core Responsibilities:
·  Advanced, proactive diary management, facilitating swift set-up of client meetings
·  Complex, high volume email management (where applicable)
·  Client facing position, internal and external client handling.  Gate keeping both in person and over the phone
·  Shared phone coverage for a busy group, involving significant interaction with clients and senior members of the firm
·  Meeting, conference calls, telepresence set up - internally and externally
·  Finalise complex travel arrangements: co-ordination of flights, check in, VISAs, accommodation and ground transportation logistics following a Corporate Policy.  Manage a multitude of frequent changes at short notice and prepare travel itineraries
·  Management of expense processing through Oracle, reimbursement, personal amounts owing and account reconciliations
·  System functionality expert - utilise internal systems, complete accurate data entry into internal management information systems and responsible for accurate collation of information to senior management
·  Become integral part of business, understand group priorities and Banker expectation
·  General administration duties (Room bookings, filing, photocopying, faxing)
·  Partnership with assistants across the CIB group to provide coverage for absence where necessary
Essential skills/experience:
·  Professional client handling and relationship building with all client, Bankers and cover groups
·  Full competency in diary management, can apply good judgment and has an understanding of competing priorities
·  Strong, executive communication style
·  Experience of effectively arranging travel, production of accurate itineraries, plan B & C, able to navigate systems well and apply good judgment on how to optimise travellers time
·  Can demonstrate pro-activity and ownership within a role
·  Strong technical capabilities
·  Awareness of expense arena, expense systems and cost control initiatives e.g. can champion expense policy, process expenses in a timely manner and reconcile accounts accurately
·  Polished, professional approach, calm and composed manner, ability to work in a pressured environment and partner effectively with peers.
·  Exhibits a positive, common sense, constructive attitude to drive bankers schedule and help manage time effectively
·  Is flexible, willing and open to change
·  Can follow up without prompting and keep 1 step ahead of arrangement and requirements, displays good use of initiative and follow through to completion
·  Has a high level of attention to detail and delivers high quality results
·  Has an understanding of the culture of Investment Banking and the Corporate Bank
·  Is a team player who can build networks and work in partnership. Solution orientated
·  Is driven and can manage expectations through communicating proactively and often across different hierarchies
·  Can quickly grasp the political landscape and key people within the organization
·  Has potential to act as a role model to their peers e.g. lead by example
·  Tri-lingual:  Excellent French/ Very good Flemish & English.
About J.P. Morgan’s Corporate & Investment Bank

J.P. Morgan’s Corporate & Investment Bank is a global leader across banking, markets and investor services. The world’s most important corporations, governments and institutions entrust us with their business in more than 100 countries. With $18 trillion of assets under custody and $393 billion in deposits, the Corporate & Investment Bank provides strategic advice, raises capital, manages risk and extends liquidity in markets around the world.  Further information about J.P. Morgan is available at www.jpmorgan.com .

JPMorgan Chase & Co. offers an exceptional benefits program and a highly competitive compensation package. JPMorgan Chase & Co. is an Equal Opportunity Employer.