CIB - EMEA IBC - Executive Assistant

Job description

Core Responsibilities:

 

• Advanced/Proactive diary Management

• Full Inbox Management

• Client facing position - Build relationships with Top 30 clients

• Ownership and management of projects

• System functionality expert - utilize internal systems and produce regular reporting (iMeet, iNTENSITY)

• Finalising complex travel arrangements: co-ordination and ownership of flights, tickets, FX, VISAs, accommodation and ground transportation

• Preparing complex travel itineraries and reactive to travel changes

• Become integral part of business, understand group priorities

• Part of phone coverage model within the group

• Management of expense processing through Oracle, reimbursement and monthly account reconciliations

• Set up of meetings and conference calls, internally and externally

• General administration duties (room bookings, filing, faxing, archiving)

• Partnership with assistants across the senior group to provide coverage for absence

Essential skills/experience:

• Professional client handling and relationship building

• Full competency in diary management, can apply good judgment and has an understanding of competing priorities and strength of character to stick to original plan, change as needed

• Strong communication style across hierarchies

• Experience of effectively arranging travel, production of accurate itineraries, plan B & C in place, able to navigate systems well and apply good judgment on how to optimise travellers time

• Can demonstrate pro-activity and ownership within a role

• Strong technical capabilities

• Awareness of expense arena, expense systems and cost control initiatives e.g. can champion expense policy, process expenses in a timely manner and reconcile accounts accurately

• Polished, professional approach, calm and composed manner, ability to work in pressured environment and partner effectively with peers.

• Exhibits a positive, common sense, constructive attitude with character to drive bankers schedule and help manage time effectively

• Is flexible, willing and open to change

• Can follow up effectively without prompting and keep 1 step ahead of arrangement and requirements

• Has a high level of attention to detail and delivers high quality results

• Can proactively anticipate next steps and follow through to completion

• Has solid Corporate finance experience and an understanding of the banking culture

• Is a team player who can build networks and work in partnership

• Solution orientated with drive and tenacity

• Can manage expectations through communicating proactively and often

• Can quickly grasp the political landscape and key people within the organization

• Has potential to act as a role model to their peers e.g. lead by example

 

About J.P. Morgan’s Corporate & Investment Bank
 
J.P. Morgan’s Corporate & Investment Bank is a global leader across banking, markets and investor services. The world’s most important corporations, governments and institutions entrust us with their business in more than 100 countries. With $18 trillion of assets under custody and $393 billion in deposits, the Corporate & Investment Bank provides strategic advice, raises capital, manages risk and extends liquidity in markets around the world.  Further information about J.P. Morgan is available at www.jpmorgan.com (www.jpmorgan.com). 
 JPMorgan Chase & Co. offers an exceptional benefits program and a highly competitive compensation package. JPMorgan Chase & Co. is an Equal Opportunity Employer.