Associate Secretary ING Amsterdam (fs 11 – legal)

Job description

Supporting the Company Secretary and Corporate Secretaries to ING's boards from a legal perspective

As an Associate Secretary, you work in the Corporate Secretariat department at the very heart of ING. You play an important role in supporting the Company Secretary and Corporate Secretaries to ING's boards, with whom you work closely together on various corporate governance aspects from a legal perspective. This includes supporting the implementation of special projects in this area. You also work intensively with your fellow Associate Secretary and with the Support employees in the support, planning and co-ordination of board meetings (e.g. setting up agendas and coordinating the documentation flow relating to the board meetings). You ensure optimum coordination between the Company Secretary, Corporate Secretaries and the Support employees. Wherever necessary, you also step in for your Support colleagues to ensure the continuity of operations. In addition, you are a crucial liaison with internal departments of ING in relation to board meeting related aspects, which among others encompasses a variety of information requests.

Your role is quite diverse, and no day will ever be the same, but apart from these broader responsibilities your primary tasks/deliverables will be supporting the Company Secretary and Corporate Secretary, where needed aligned with the Corporate Legal Department and other ING departments, in:

·  Maintaining the ING Articles of Association, the ING Group Decision Structure, the Charters of the boards and ING Bank's governance manual, among others, based on and aligned with (the developments in) the requirements of the Dutch Corporate Governance Code, Code Frijns, Code Banken, Basel and CRD;
·  Project Management/coordinating the preparation and support for ING's Annual General Meeting (AGM) of shareholders which, among others, includes the convocation, proxy voting, legal advice before and during the AGM, contacting stakeholders/voting advisory firms, depository US et cetera;
·  Providing input for the Corporate Governance chapter of the ING Annual Report;
·  Providing quality assurance on corporate related and board related resolutions;
·  Communicating with stakeholders, including ING's regulators, internal and external auditors with regard to due diligence related requests. This might encompass providing board meeting related information to the extent applicable.

Your working environment

As an Associate Secretary, you work with 6 direct colleagues within the Corporate Secretariat in Amsterdam, part of ING Legal Department Group. You will report to the Head of Corporate Secretariat.

Corporate Secretariat is responsible for supporting ING's boards (the Executive Board of ING Groep N.V., the Management Board Banking of ING Bank N.V. and the Supervisory Board of ING Groep N.V. and ING Bank N.V.) and its committees to facilitate and support ING's corporate governance process. Corporate Secretariat is acting as gatekeeper and liaison between the boards, the organisation and other stakeholders, such as regulatory bodies. In addition, Corporate Secretariat has a role in the preparation of ING's Annual Report and the Annual General Meeting of Shareholders.

Working at Corporate Secretariat means working in a highly dynamic international, changeable and challenging corporate environment where you'll work with a wide variety of departments on all levels and where you'll work closely together with professional and driven colleagues in a friendly atmosphere.

Development and career opportunities

At ING, we realise that in order to sustain qualitative growth, we must continuously ensure that we have the best people in the right place. That is why we invest heavily in your further career and your development. However, we also expect that you will take the initiative in realising this and that you'll stay abreast of the latest developments in your area of expertise.

We are looking for a loyal and discrete Associate Secretary with a hands-on mentality

You are a loyal and discrete professional. On all levels and for a wide variety of parties, you are a reliable, convincing and persisting discussion partner. You are proactive and hands-on, flexible, curious, open to new developments and you are able to quickly familiarise yourself with new subject matters. You are also an expert in planning and organising, able to prioritise and you have an analytical mind and excellent communication skills. Moreover, you are service oriented, highly organisationally sensitive, you have excellent knowledge of and experience with the ING organisation, you are able to work in a demanding environment, you are an expert in writing corporate governance documents and you are a real team player.

Furthermore, you:

·  Have an academic Dutch law degree ( mandatory ), preferably Corporate Governance ;
·  Have 3-4 years' relevant working experience in a banking environment;
·  Have excellent skills in working with MS Office (Word, Excel, PowerPoint).

Also, you are fluent in Dutch and English, both spoken and in writing.

Do you need further information or want to apply?

Can you relate to this profile? Apply now and become an Associate Secretary. Please be advised that we would like to receive your CV and motivation letter in English. Do you still have questions about this position? Then contact Cindy van Eldert-Klep (Head of Corporate Secretariat) through ************@*******.** or through phone number **********