IKEA Food Administrator – Gwangmyeong store

Job description

About the job

LOCATION South Korea / Gwangmyeong
WORK AREA IKEA Food
JOB TYPE Permanent / Full-time

YOUR ASSIGNMENT

Assist the IKEA Food Manager with the administration of IKEA Food by:
·Securing the correct flow of ordering, goods receiving and invoices
·Registration of orders and securing order confirmation
·Registration of delivery notes
·Secure matching of delivery notes against order documents and take actions upon deviations
·Registration of waste, transfer in/out documents (internal stock adjustments) as well as the proper handling of associated costs
·Registration of OTH documents and recharge other departments
·Registration of Staff discount and report to HR
·Coordination of regular stock counts (delegate counters and prepare necessary paperwork)
·Ensure that inventory management is performed in the most efficient way according to IKEA’s processes (such as handheld devices etc.)
·Identify stock deviations and alert management in order that proper actions are taken
·Registration of stock corrections when required
·Ensuring that invoices match the delivery note, identify deviations and alert management in order that proper actions are taken
·Be the control person against the orderer of goods, according to the 4 eyes principle
·Control point for all IKEA Food invoices before submission to Finance/accounting department and checking all mandatory requirements. Invoice coding on IKEA Food invoices according to book-keeping demands.
·Register approved credit notes in the system
·Timely and correct registration of activities
·Ensure correct financial handling of stock
·Secure that proper end of period reports are existing
·Providing the management with business information such as regular and ad-hoc reports, KPIs, activity follow-ups
·Identify articles requiring inventory spot-checks and coordinate the spot-checks
·Handle accrual process in cooperation with Finance
·Carry out all actions in accordance with local laws as well as IKEA internal rules and guideline

YOUR PROFILE
Essential
·Knowledge of IKEA Food specific systems (Store Point, web shops, IShop, MHS, Calypso, iPOS)
·Proficient use of IKEA Food specific systems
·Attention to detail and accuracy
·Ability to act on own initiative
Preferable
·Experience in logistics/retail environment
·Stock taking experience
·Book keeping experience
·Good knowledge of IKEA internal rules and guidelines
Additional motivation
·Likes working with figures/reports
·Working with computer systems

** Please, speak to your line manger before you apply to this position
** Closing date for application is Sep 20 th

Job ID

328511BR

Removal Date

27/09/2018