Human Resource Administrator

Job description

About the job

It takes a dream to create a successful business idea....It takes people to make dreams a reality.

Working at the IKEA Group means that you are part of an inspiring, fun and fast-paced environment. We're the world's largest home furnishing retailer, with 155,000 co-workers and operations in 43 countries, but we value working in a non-bureaucratic way. Here you can always be yourself. In fact, we actively encourage it! At IKEA, we respect each other, our differences and are open to everyone making a contribution. So no matter where you work in the world, you'll most likely rub shoulders with a diverse group of people – with different backgrounds, special skills and a quirky sense of humor.

We offer exceptional career and learning possibilities at IKEA. Our co-workers are encouraged to try different roles, and many change between functions and countries several times in their careers. You can design your own career path according to your development plan and future goals. We believe in every co-worker's ability to develop. Because as you grow, IKEA grows too. To start growing with IKEA, take a look at our different roles and available jobs.

We are currently looking for a Human Resource Administrator to join our IKEA India team in Hyderabad.

PURPOSE OF FUNCTION:

To establish IKEA as the preferred employer by attracting those who share the IKEA values, ensuring a systematic development for all co-workers, inspiring the co-workers to perform and remain with IKEA.
This will support IKEA in achieving the business objectives:
• To be the leader in life at home
• Growth and sustained long-term profitability
• A better IKEA.

This shall happen by

• Working in partnership with all business functions
• Ensuring the appropriate HR processes and tools are implemented
• Actively contributing to the growth of business through people.

PURPOSE OF JOB:

To Work as a member of the HR team to provide an accurate and efficient administrative support to the HR department. Together with the HR team you will support the delivery of the HR Action Plan, HR idea and the IKEA business objectives by working in partnership with all business functions and co-workers in the store.

ASSIGNMENT:

·  Deal effectively with all initial enquiries to the Human Resources function, and escalate where appropriate.
·  Responsible for ensuring all HR administrative systems are accurate, efficient and compliant with India audit procedures and the Data Protection Act and all filing systems are up to date and accurate.
·  Work with the HR Generalist to ensure that all candidates that have applied through the Brassring kenexa recruitment system receive a timely response ensuring that every applicant to IKEA receives the right communication at the right time.
·  Work with managers / team leaders to ensure all HR Administration is completed in a timely manner, including new starters, leavers, pay queries, personal and job changes thus ensuring legal compliance and minimum disruption to Co-worker pay.
·  Support the HR generalist to ensure that all administration tasks connected to employment law are completed in a timely and accurate manner; in particular disciplinary, grievance and appeal paperwork
·  Support the HR Generalist to ensure that we are at all times compliant with our responsibilities under Indian immigration law.
·  Together with the unit HR team contribute to the development of the annual HR action plan aligned to the unit business objectives.
·  Be the key advisor in the unit for IKEA family friendly policies (maternity, paternity etc) coach and support the line managers to ensure a consistent and fair approach. Guide and advice co-workers of the process, their responsibilities and the procedure to follow under IKEA policy.
·  Be the superuser for both Global View HR & Payroll plus Kronos Time & Attendance systems.
·  Responsible for ensuring that all co-workers are supplied with the appropriate tools and equipment to deliver their job roles. JOB SPECIFIC KNOWLEDGE:

·  IKEA Brand, Culture and Values.
·  Relevant HR tools and working methods e.g. Recruitment and Disciplinary.
·  Co-worker relations and employment legislation.
·  Microsoft Office packages including word and excel.
·  HR Systems
·  HR policies & procedures
·  Co-worker/Benefits
·  Being passionate about people and leading business through people.
·  Reflecting what IKEA stands for and the IKEA values.
·  A passion for home furnishings.
CAPABILITIES:

·  Good communication and documentation skills.
·  Social skills and high accessibility.
·  Proven Organisational skills.
·  Good interpersonal skills.
·  Hands on approach.
·  Attention to detail
·  Confidential
·  Develop the business and deliver results
·  Lead and develop people
·  Inspire and clarify
·  Create togetherness
·  Find better ways
·  Enable change

ESSENTIALS FOR PARTICULAR JOB:

·  Experience in Administration.
·  Attention to detail.
·  Service Mindset.
·  Ability to work as part of a team as well as independently.
·  Ability to communicate confidently and clearly with various audiences both verbally and in writing.
·  Good analytical and numerical skills.
·  Demonstrate a high degree of confidentiality.
·  Ability to prioritise and organise own work.
·  Quick learner who is easily able to adapt to changing demands.
·  Experience of working in the HR administration field.

Job ID

262793BR

Removal Date

29/10/2016