Administrator, IKEA Museum

Job description

Älmhult is the heart of IKEA. This is where our culture and values were shaped and still develop. This is where the global range and product development for IKEA takes place today and where we want to continue to develop together with the municipality and the community at large. Älmhult is a melting pot of many different nationalities and cultures. Because to make things better for the many, we want to involve people from all parts of the world. Nonetheless, we never forget our Swedish heritage that forms the backbone of who we are today.

IKEA has a strong a long-term commitment to Älmhult, we have a strong and long-term plan in place to reflect and deliver to that commitment – IKEA in Älmhult 2030 – to continue to develop together within IKEA and with the community at large. IKEA Älmhult AB, together with IKEA Museum, IKEA Hotell, IKEA Property AB and in collaborations with many others, is leading this assignment and the Work Live Visit programme to secure the development of Älmhult as an attractive and great place where I want to work, live and visit, today and tomorrow. 

IKEA Museum brings The Story of IKEA to a wider audience with the aim to make things better through our unique formula; Democratic Design. We believe there is a value in getting to know the past, in order to create the future. We build and strengthen the IKEA brand by offering high-quality experiences, by interacting with people in the context of life at home, home furnishing and design as well as inviting people behind the scenes of IKEA and the IKEA brand.

Besides our public museum we also have a key assignment within our Archive & Collection organisation to safeguard, structure and share IKEA heritage and make it accessible for today´s business development needs and for future generations.     

We are now looking for an Administrator to join the Archive & Collection team at IKEA Museum in Älmhult. We are growing and building an organization to be ready for a new challenging assignment and we need you!         

Job Description

As an Administrator at Archive & Collection you´re responsible for the overall administration and to support with different administration tasks connected to the daily running business.

Your main responsibilities will be:     

·  Contribute to create a well-functioning process to ensure a smooth, efficient and qualitative daily operation
·  Responsible for documentation in different processes, for example accessioning/deaccessioning artefacts to/from IKEA Collection
·  Register and secure information/metadata in our database (MuseumPlus)
·  Support in the process for sorting, organizing and registration of our historical documents.
·  In close cooperation with the Archive & Collection Operation Manager, monitor and follow up on incoming requests and it´s deliveries.
·  Contribute to the process for business- and action plans
·  Develop and implement activities that will increase awareness of IKEA Archive & Collections within IKEA.
·  Continuously work with improvements, processes and ways of working

Qualifications

We are looking for you who are self-reliant and motivated with the ability to work as part of a team as well as independently. You demonstrate reliability, honesty and integrity in interpersonal relations and feel comfortable in developing our ways of working. You are structured and organized with a hands-on approach - you make things happen. 

You like to work in a complex, constantly changing, international environment and last but not least - of course you share our IKEA culture and values and passion for our IKEA Brand.

Other relevant qualifications:

·  Relevant professional experience and/or comparable education in the Administration field.
·  Have good administrative, communication and documentation skills
·  Understanding of how to structure and work with historical documents and collection management
·  Ability to share your knowledge as well as you are curious and eager to learn more
·  Driven and have the ability to build trustful relationships
·  Create an open and inclusive environment.
·  Ability to communicate confidently and clearly in English, verbally and in writing.
·  Good knowledge in Microsoft office is required. 

Additional information

This position is full-time assignment (40 hours per week), starting as soon as possible. You will be located in Älmhult, Sweden and report to the Archive & Collection Manager at IKEA Museum.

In this recruitment, we have chosen to collaborate with us at TEMP-TEAM. If you have any questions, you are welcome to contact recruitment manager Ghazaleh Köse, +46(0)73-310 24 15

Please note that we will be interviewing continuously, which means that we may close the application process earlier than stated if we find the right candidates.

We look forward to receiving your application, latest 20th of June 2022. 

Inter IKEA Group consists of three core businesses and comprises over 70 companies in 30 different countries and has around 28,000 co-workers that together with other IKEA colleagues work to fulfil the IKEA vision: To create a better everyday life for the many people,  http://www.inter.ikea.com .