PA

Job description

 

As one of the Best Big Companies to Work For, we have a rich history of loving our customers and looking after our teams. 

We understand that success is achieved through our people, and we are searching for a PA to join our growing business. 

 

Purpose of role:

 

To provide a high level of secretarial / administrative support in a timely and accurate manner to the Director in  a fast paced, highly responsive working environment.

 

In this role you can expect to:    

 

·  Pro-active Diary Management for the Director:
·  Planning ahead to ensure the Director has time to plan and prepare presentations for key events (Extended coffee, ESG, HOI etc...)
·  Supporting with the diaries of the senior management team will also be required
·  Ensuring regular update takes place with you and the Director to ensure full understanding of diary to ensure prep time etc… is planned
·  Effective arrangement of all meetings, liaising with colleagues and PA’s and external suppliers.
·  Book meeting rooms, arrange refreshments, inform Reception, meet and greet all visitors
·  Arrange all travel, accommodation and dining reservations including ad hoc travel requests from the wider team

 

·  Email Management: Action emails and inbox on behalf of the Director, highlighting which require immediate action or response.

 

·  Meeting Preparation:
·  Produce and circulate presentations for meetings
·  Prepare and circulate timely agendas and minutes in advance, follow up and chase outstanding actions
·  Provide Director with information prior to meetings and visits e.g. minutes / store packs
·  Attend and take minutes at all meetings.
·   

In addition to these duties, you will be expected to:

 

·  Carrying out specific projects and research
·  Highlighting and driving new processes for the Director and within the Dept
·  Facilitate team offsite strategy days, and department events including Christmas party
·  General support to Senior team and wider department
·  Raise, approve and receipt Purchase Orders using SAP
·  Line manager support for Director - Monitor and approve holiday requests and absences via Nexus. Ensure sufficient cover across all teams
·  Act as key liaison point for the department and maintain good communication pathways.
·  Liaise with Central Services and IT regarding office moves, general maintenance
·  Process expense claims for Directors and Snr Team
·  Update Business Continuity Plans for Department
·  Update Department information including weekly updates, structure charts etc…
·  Maintain stationery supplies and process orders as required, within budgetary requirements
·  Managing Dept credit card

 

 

You should apply if:   

 

·  Skilled at Diary Management and Inbox Management using Outlook
·  IT literacy (Word, Excel, PowerPoint, SAP, & Office 365 -Share point, One Drive & One Note)
·  You will have access to confidential information requiring absolute discretion at all times.
·  Able to communicate to all levels
·  Experience of working within a busy office environment
·  Good attention to detail, ability to prioritise workload.
·  Proactive approach in dealing with problems and queries
·  Flexibility
·  Holds a full, clean driving licence

Alongside this we can offer you:

 

Best Place to Work 2025

 

Supportive and collaborative team

 

Company car and fuel card (Field roles)

 

Healthcare and cash back plans

 

15% discount in our stores and 30% discount in our group restaurants

 

️ Partner discounts

 

Subsidised on site restaurant and Costa (Head Office)

 

Mental, physical and financial wellbeing support