PMO Analyst

Job description

Role Title: PMO Analyst
Business: Client & Business Change, HSS
New or Existing Role: New
Location: Fund Services, Europe.  Edinburgh based (may require occasional travel).
 
Role Purpose:
To provide project governance control and support services for the Change Portfolio of HSS. Working as a member of a PMO team for the Portfolio Office, a larger programme; or covering a number of smaller projects through supporting the Project or Programme Manager to ensure delivery to agreed business plans within cost, quality and timescale objectives and to ensure that change is executed in line with, and using, the HSS Change policies and procedures.
The PMO Analyst will need to be proactive and hands on with excellent communications skills with the ability to co-ordinate and assimilate multiple projects and work streams.
 
Key Accountabilities:
Programme/Project Set Up and Closure: Delivers project set up and closure activities, including business case and Project Status Report (PSR) preparation, and ensuring effective project closure and Post Implementation activities are completed.
Governance and Reporting: Delivers or contributes to the production and collation of status reports and relevant management information, ensuring the right level of quality is achieved, across projects and workstreams ensuring these are captured within our Project Management Tool and included at relevant programme management/governance forums.
Monitoring and Control: Uses established project methodologies to control, log, manage and monitor project timescales, resources, costs, risks, assumptions, change control, issues and dependencies; benefit realisation, milestones and outcomes; and budgets, ensuring the right level of quality is achieved and escalating as appropriate to overcome delays, difficulties or cost over-runs. Carries out data compilation, research and analysis and makes recommendations for improvement to processes.
Common Standards:   Ensures all activities adhere to local standards e.g. Business Transformation Framework/Change Framework.  Uses knowledge and experience to contribute to development of the standards.
Planning: Consolidates plans produced by PM resources across a programme or project and ensures right level of quality is achieved, identifies planning issues, undertakes QA to confirm that they have been resolved, and confirms that plans and statuses align.
Supports creation of the portfolio, programme, project or workstream plan, tracking progress of deliverables, supporting milestones, tasks and activities, and ensuring the plans are kept up to date; and understanding the project critical path and how movement in deliverables impacts this, and producing MI to evidence this.
Finance and Resource Management: Supports the collation, preparation and updating of financial and resource data and of financial and resource forecasting, ensuring that data is accurate, relevant and to right level of quality.
Internal/External Relationships: Builds and maintains relevant internal networks to share knowledge and best practice and to build the profile and capability of the PMO and change management Community.
People and Self Development: Takes responsibility for self-development, actively seeking feedback and responding accordingly.
Risk: Timely and accurate completion of own deliverables, including production of MI, resource and milestone tracking, ensuring mitigating actions are in place where required.
Group Values: Demonstrates core HSBC values and behaviours as an active team member.
Management of Risk:
Responsible for the continual assessment of operational risks associated with the role and inherent in the business, taking account of changing economic or market conditions, legal and regulatory requirements, operating procedures and practices, management restructuring and the impact of new technology.
 
Demonstrates compliance with HSBC Bank plc Group standards, manuals and policies and adheres to the defined work practices, internal controls and risk management standards associated with the role.
 
Observation of Internal Controls:
Maintains HSBC internal control standards, including the timely implementation of internal and external audit points together with any issues raised by external regulators.
 
Understands, follows and demonstrates compliance with all relevant internal and external rules, regulations and procedures that apply to the conduct of the business activities associated with the role, specifically HSBC Bank plc internal controls and compliance policies and manuals.

Desired profile

Knowledge & Experience / Qualifications:
Qualifications:
A first class general academic track record – Desirable
A professional Change Management / Project Management Qualification
- Desirable
Knowledge & Skills:
In-depth knowledge of project management methodologies, e.g. Prince2, MSP, P3O etc.
Full project and programme lifecycle knowledge.
Highly organised with strong project administrative knowledge and skills.
Efficient across Microsoft Office, SharePoint and MS Project
Knowledge of Clarity PPM tool is desirable
Experience:
Significant demonstrable experience of working in a change environment, either in a portfolio or programme/project office or in a delivery capacity.
Will need to be proactive and hands on with excellent communications skills with the ability to co-ordinate and assimilate multiple projects and work streams.
 
 
Within HSBC certain roles are designated as Enhanced Vetting Roles. For these roles, all internal and external applicants are required (subject to local laws), to pass satisfactorily a series of additional checks both as part of the application process and, if successfully recruited into the Enhanced Vetting role, on an ongoing basis. The Group reserves its position with regard to any steps which it may take in relation to any material adverse findings which arise either when the checks are first carried out as part of this recruitment exercise, and/or if relevant, on an ongoing basis.
This role has been designated as an Enhanced Vetting Role.
For more information about the relevant additional checks for this role please contact the hiring manager.