Fund Operations Specialist

Job description

HSBC Bank Canada, a subsidiary of HSBC Holdings plc, is the largest and leading international bank in the Canada, with assets of US $2,522bn as at 31 December, 2017. HSBC serves customers worldwide through an international network of around 3,900 offices in 67 countries and territories in Europe, Asia, North and Latin America, and the Middle East and North Africa
We help companies and individuals across Canada to manage their finances through three global business lines: Commercial Banking, Global Banking and Markets, and Retail Banking and Wealth Management.

It's this global connectivity that you will find yourself inspired and collaborating with colleagues not just locally but also across continents and cultures.

About Retail Banking & Wealth Management

Retail Banking and Wealth Management serves millions of customers worldwide, helping them manage their day – to day finances and save for the future. We also connect institutional and retail clients with investment opportunities through our Global Asset Management division. We are committed to building long-term relationships with our customers, offering products and services to help them reach their goals and aspirations. We continue to exponentially grow our market share in Canada year on year.

Key Objectives for Fund Operations Specialist:

Responsible for day-to-day administration and oversight of the HSBC Mutual and Pooled Funds (“the Funds”). Facilitate mutual fund and pooled fund trade settlements with clients, dealers and custodians, reconciliations, and the daily processing of transactions.

Principle Accountabilities:
· Review fund information such as reasonableness of the daily NAVS, monthly MERs and PTOs, and income distributions.
· Track and investigate overdraft interests charged to the Funds.
· Review expense accruals and appropriate allocation of HST to the Funds.
· Assist with review of annual income and capital gains distributions and T3 filings, as well as reconciliation of records between Fund Accounting system and Transfer Agency system.
· Assist with the production and review of semi-annual and annual financial statements, management reports of fund performance, simplified prospectus, annual information form, and statements of investment portfolios.
· Oversee services provided by Fund Accountant to ensure accurate and timely accounting valuation of the HSBC Funds.
· Perform other fund operations such as daily valuation of the HSBC Mortgage Fund and all related internal and regulatory reporting.
· Settle trades and remit payments to dealers, custodians and clients.
· Balance and reconcile general ledgers, bank accounts, and subscriptions receivables and redemptions payables.
· Provide fund level information to various internal and external parties such as daily cash inflow/outflow summaries and daily trade transaction files.
· Monitor and clear suspense accounts for returned items.
· Prepare and reconcile cheque log.
· Oversee fund administration services provided by HBCA Wealth Operations.
· Investigate and resolve fund manufacturer matters relating to transfer agency system, FundSERV/FundCOM, and other fund specific queries such as short-term trading fees and trailer fees.
· Complete ad hoc requests and assist with projects as they arise, e.g., audit requirements, system upgrades.
· Update procedures as required.
· Provide knowledge base in fund operations and settlement processes as the subject matter expert to other business stakeholders.
· Build strong relationships with team mates and other stakeholders by adopting a joined up approach to deliver business requirements at pace and with minimum conflict.
· Support project teams.
· Establish and maintain working relationships with other business units and teams globally.
· Contribute to a culture of teamwork and collaboration by sharing knowledge and identifying training opportunities with team members.

Desired profile

Qualifications :

Knowledge & Experience / Qualifications:
·  1-3 years of experience in the mutual fund or asset management industry. Experiences in fund accounting and valuation an asset.
·  Post-secondary degree in Finance or Accounting, or working towards accounting designation.
·  Strong analytical and problem solving skills.
·  Strong judgmental skills to identify and resolve problems and make good decision.
·  Excellent organization skills. Ability to prioritize and multi-ask effectively.
·  Excellent written and verbal communications skills.
·  Proficient skills in Microsoft Excel, Word and working knowledge of Access.
·  Excellent attention to details and ability to work under pressure and deliver on tight timelines.
·  Ability to work and adapt in a fast changing environment with flexibility to adjust work load when required.
·  Ability to work autonomously, delegate and plan appropriately, as well as work collaboratively with various groups to drive high quality results.

HSBC Proud
In 2017, HSBC Bank Canada was named one of the Best 50 Corporate Citizens by Corporate Knights magazine, in addition to The World's Best Bank by Euromoney Magazine in its annual Awards for Excellence.
Join HSBC, and benefit from the following:
·  Career Development: Within your current role, as well as Canadian and international opportunities
·  Company Reputation: Offering prestige, strength, and longevity
·  Business Growth: Underpinned by our drive, and the highest banking standards
·  International Connectivity and impact: Build global relationships and be a part of international initiatives
·  A diverse workforce: Reflecting our belief that diversity of thought, background and perspective make HSBC a stronger organization
·  Corporate Sustainability: We build our business for the long term by balancing social, environmental and economic considerations in the decisions we make