Executive Assistant - Risk and Compliance

Job description

Job description

Some careers open more doors than others.

If you’re looking for a career that will unlock new opportunities, join HSBC and experience the possibilities. Whether you want a career that could take you to the top, or simply take you in an exciting new direction, HSBC offers opportunities, support and rewards that will take you further.

Regulatory Compliance ensures adherence to applicable regulations and standards by setting the policies which cover HSBC’s regulatory requirements, and mitigate conduct and reputational risk issues. The team strives to remain ahead of the regulatory change agenda and ensures the business understands the implications and is prepared for change. It monitors how the Global Businesses and Functions manage their responsibilities with regard to complying with the regulations and helps resolve compliance deficiencies.

We are currently seeking a high calibre professional to join our team as an Executive Assistant .

Principal Responsibilities

·  Work is organised and processed/ completed according to established procedures to ensure all deadlines are observed
·  Use of Outlook/ Word / PowerPoint to produce and type documents to a high standard, using appropriate styles and punctuation
·  Proactive maintenance of calendar, looks ahead to resolve any meeting conflicts to free up time for the managers to work on key projects/initiatives
·  Meetings are organised, and advised to all. Papers and agendas prepared/collated in advance of the meetings
·  Co-ordinates travel arrangements, using initiative in managing itinerary times, costs and processing complex visa applications
·  Travel/accommodation is booked and confirmed accurately in accordance with policy, ensuring costs to the Bank are kept to a minimum
·  Expenses are processed in a timely manner and in line with Group Policy
·  Supports team with ad-hoc IT requirements (raising IT requests, liaising with IT support regarding any issues) as well as ordering stationery
·  Assists with on-boarding new starters to the team (ensuring that all equipment is ordered and ready to use and that the relevant IT and security accesses are in place) as well as off-boarding any leavers (cancelling any IT and security accesses as required etc)
·  Assist with departmental planning and business continuity records
·  Travel / accommodation is booked and confirmed accurately in accordance with policy
·  Books IT support when needed (VC/AV support, assists team with any IT queries)
·  Assists with booking meeting rooms, registering any external guests and arranging catering where required
·  When time permits, supports ad-hoc requests relating to initiatives/projects

Requirements

·  An abundance of common sense, drive, and ability to proactively anticipate areas of support needed
·  Strong time management and organisation skills: ability to prioritise tasks and work to deadlines, at times under pressure and with minimal supervision
·  Strong oral and written communication skills
·  Strong interpersonal skills, ability to build and maintain effective relationships with internal and external stakeholders
·  Strong team player
·  Strong trustworthiness and integrity, with proven ability to manage sensitive and confidential information with discretion
·  Flexibility of approach, together with a ‘can-do’ attitude, is key
·  Excellent knowledge of MS Office applications, including use of Outlook as a business tool
·  Previous experience of HSBC’s internal systems/applications would be advantageous

You’ll achieve more when you join HSBC. 

http://www.hsbc.com/careers

HSBC is committed to building a culture where all employees are valued, respected and opinions count. We take pride in providing a workplace that fosters continuous professional development, flexible working and opportunities to grow within an inclusive and diverse environment. Personal data held by the Bank relating to employment applications will be used in accordance with our Privacy Statement, which is available on our website.

Issued by The Hongkong and Shanghai Banking Corporation Limited.