Executive Assistant

Job description

Role Title: Executive Assistant

Business: Operations

New or Existing Role: New

Grade: 6

Role Purpose

· The Assistant provides secretarial and administrative support. Role holders will exercise confidentiality, tact and diplomacy skills and will have sufficient expertise in their area to deputise for their superior and/or actively participate in meetings.

· The role holder may also oversee small projects and have minor decision making authority/autonomy.

Key Accountabilities

Impact on Business

· Role holders will carry out tasks such as:

• Organising schedules, maintaining diaries, arranging travel and accommodation

• Co-ordinating activities, events, resources, meetings, services, suppliers and managing internal and external stakeholders

• Supporting administration, composing presentations, drafting reports and assisting with key documents such as business plans

• Deputising at meetings and making decisions on matters relating to the business area

• Managing external relationships and service providers

• Gatekeeper or primary point of contact roles for an area

• Adhere to HSBC policies and maintain confidentiality on sensitive activities in the remit area

• Document management - disseminating information, drafting presentations, file and document management

• Data processing - data entry, basic data analysis

• Record administration – maintaining records, information resources and data sources

• Co-ordination - co-ordination activities, arranging resources, meetings, services and supplies

• Research - carrying out non-specialist research

• Assisting with the execution of function's initiatives and activities in support of function or geographic area aims.

• Support in function's planning activities which may include financial, technological and resource planning.

Desired profile

Qualifications :

As a business operating in markets all around the world, we believe diversity brings benefits for our customers, our business and our people. This is why HSBC is committed to being an inclusive employer and encourages applications from all suitably qualified applicants irrespective of background, circumstances, age, disability, gender identity, ethnicity, religion or belief and sexual orientation.

We want everyone to be able to fulfil their potential which is why we provide a range of flexible working arrangements and family friendly policies

We are an equal opportunity employer and are committed to creating a diverse environment.

·  https://www.hsbc.co.uk/1/2/popups/uk-privacy-statement#/ overview