Company Secretary Assistant (UAE Nationals Only)

Job description

Company Secretary Assistant (UAE Nationals Only)

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If you're looking for a career where you can make a real impression, join HSBC and discover how valued you'll be. Whether you want a career that could take you to the top, or simply take you in an exciting new direction, HSBC offers opportunities, support and rewards that will take you further.

Role Purpose:

• Support the Regional Company Secretary meet all objectives of the MENAT Corporate

Governance and Secretariat function ('CG&S Function') in a timely and professional manner,

while applying the highest standard of Corporate Governance within MENA entities
• Support the Assistant Company Secretary in providing full Committee and Board support for

the Boards and Board Committees in the region (and specifically the Boards and Board

Committees of HSBC Bank Middle East Limited (‘HBME'), HSBC Middle East Holdings BV

(‘HMEH'), HSBC Middle East Financial Company (‘MEFCO'), HSBC Middle East Securities

LLC (‘HMES') and HSBC Financial Services Management Company (‘HFSM')) to include

support for (i) drafting Committee and Board agendas; (ii) following up on actions from previous

meetings; (iii) uploading all relevant documents to MeetX; (iv) arranging board induction and

ongoing training programme; (v) board evaluation and arranging logistics for the meetings (to

include flight booking car pick-ups, hotel, visas, dealing with expenses and other ancillary

arrangements);
• Support the MENAT CG&S Executive Committee meetings to include helping set the agendas

and following up on action points
• Support the enhanced vetting and onboarding process for all directors and advisors to include

access to systems
• Update EnGlobe with director and corporate information
• Support the MENAT Executive Committee meetings to include helping with the logistics,

setting the agendas and following up on action points
• Support the administrative elements of (i) the data collection activities required in relation to the

power of attorney process with the business and (ii) the ancillary approval process
• Support (i) the administrative data collection activities in relation to drafting the directors'

quarterly returns to the DFSA; and (ii) the administrative activities required to coordinate the

same with finance
• Support the tracking of payments for directors and advisors' fees
• Support the administrative activities in relation to (i) the DFSA filings for Directors; and (ii)

obtaining regulatory approvals for Director appointments
• Help identify opportunities for savings with expenses related to Board meetings
• Support any external board meetings and the HBME/HMEH strategy day: arranging venues,

logistics, and programmes, ensuring SFR and IT involvement and managing associated risks;
• Support the development of the Business Recovery Plan (BRP) for the function and Business

Impact Analysis (BIA)
• Support maintenance of the records management requirements, the Compliance ToolKit, and

all associated mandatory exercises
• Any other activities reasonably required to support and assist the Assistant Company

Secretary and the Regional Company Secretary meet their objectives

Desired profile

Qualifications :

Knowledge, Experience and Qualification required:

• Strong understanding of the HSBC governance and values
• A strong working knowledge of HSBC Group and its corporate structure
• Strong working and knowledge and experience of all systems required for the function
• Strong administrative experience
• High level of commitment, good communication, interpersonal and problem solving skills,

flexibility and tenacity, and good use of initiative
• The ability to take on new projects which require more focus, time and dedication
• Having strong organizational and time management skills
• Strengthening customer relations; Influencing through collaboration

You'll achieve more when you join HSBC.

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Issued by The Hong Kong and Shanghai Banking Corporation Limited