AVP-TPRM Risk Coordinator

Job description

Support the design and implementation of a common and consistent Vendor Risk Management (VRM) Program to effectively manage vendor risk in accordance with internal policy and local Regulatory requirements.
Provide guidance to the business, the local Procurement team and other stakeholders to ensure requirements of VRM are fully understood.
Monitor compliance with VRM Policy and Procedures in dealings with vendors for the supply of goods and services to HSBC.
Support development and execution of a robust communication and training plan to facilitate the effective application and awareness of VRM across the region/global business.
Maintain a structured regional internal governance framework, to ensure effective oversight of vendor risk and procurement compliance in accordance with policies and target operating models.
Support the local and global VRC team delivering a continuous improvement program and delivering against agreed targets for managing the region/global business’s exposure to risk through its engagement with vendors.
Help ensure strong oversight of all vendors risks and provide Business Partners visibility of existing and emerging risks
Ensure that Procurement acts in accordance with all relevant policies and procedures
Continually reassess the operational risks associated with the function and inherent in the business, taking account of changing economic or market conditions, legal and regulatory requirements, operating procedures and practices and the impact of new technology. 
Support regional committees on the reporting of high risk vendor contracts and procurement high risks / ineffective controls and highlight vendor risks and the action planned to address inadequate controls to executive management.
Ensure compliance with operational risk controls in accordance with HSBC or regulatory standards and policies; support the optimization of relations with regulators by addressing any issues or requests
Impact on the Business
Communicate to Business Partners and Procurement teams on policy compliance relating to the supply of goods and services (Including VRM, Purchasing, Accounts Payable and Travel policy)
Act as a subject matter expert to assist the Business in mitigating risks on their commercial transactions with their third parties
Maintain risk exposure to both Business and Customers within risk appetite, by delivering a structured program for the management of all procurement risks with appropriate controls
Develop, promote and deliver training and awareness to Business Partners and Procurements teams on vendor risk
Customers / Stakeholders
Build and maintain strong influencing relationships with Business Partners and SMEs such as ORIC, ISR, BCP, Legal, Compliance, Audit and BRCM to improve their understanding of VRC, and ensure consideration of third party risk within their own risk domain framework
Lead / Support other risk function initiatives as the subject matter expert for VRC, such as new regulatory requirements in relation to third party risk (FSA – RRP, Material Outsourcing) Anti Bribery etc..
Proactively work with Local Procurement Category teams, SME and Business Partners to identify areas of risk and reduce, mitigate or eliminate third party risk within the category plans
Operational Effectiveness & Control
Ensure strong oversight of all vendors risks and provide Business Partners visibility of existing and emerging risks
Continually reassess the operational risks associated with Procurement Operations (Procurement, Accounts Payable, Travel) and inherent in the business, taking account of changing economic or market conditions, legal and regulatory requirements, operating procedures and practices and the impact of new technology.
Ensure that Procurement activities and actions are in accordance with all relevant policies and procedures as contained in the Group Instruction Manual (GSM & FIMs) and Regional Procurement and VRM Procedures.
Work with Local Procurement, Business Relationship Managers, SME to monitor and close all action items from audit (BRCM, ORIC, GAA) findings for GPU and VRM related findings on time. Seek guidance from Regional VRC to ensure consistent approach.
Ensure action items taken to address the findings are effective to prevent repeat findings.
Support Regional VRC team on the reporting of high risk vendor contracts and procurement high risks / ineffective controls and highlight vendor risks and the action planned to address inadequate controls to executive management.
Improve awareness of Operational Risks faced by Business from vendor failure/poor performance and work with Local Procurement/Legal/Business to mitigate any losses through vendor compensation achieved through establishment of robust contracts
Major Challenges
Influence and guide Country Senior Management, Business partners and Procurement to act in compliance with Vendor Risk Management policy and procedures.
To ensure the Business/user departments are equipped with knowledge and support to fulfill their role under VRM and ensure they value the benefit in effectively managing the risk with the vendor relationships.
Role Context
The Procurement function within HSBC provides a professional Purchasing service to all Businesses/user departments.
Increasing reliance on the expertise of the VRC Manager in the face of increasing regulatory requirements relating to risk with third parties
Management of Risk
Ensure compliance, operational risk controls in accordance with HSBC or regulatory standards and policies; and optimize relations with regulators by addressing any issues.
The jobholder will also continually reassess the operational risks associated with the role and inherent in the business, taking account of changing economic or market conditions, legal and regulatory requirements, operating procedures and practices, management restructurings, and the impact of new technology.
This will be achieved by ensuring all actions take account of the likelihood of operational risk occurring.
Also by addressing any areas of concern in conjunction with line management and/or the appropriate department.
Observation of Internal Controls
Maintains HSBC internal control standards, including timely implementation of internal and external audit points together with any issues raised by external regulators.
The jobholder will also adhere to and be able to demonstrate adherence to internal controls. This will be achieved by adherence to all relevant procedures, keeping appropriate records and, where appropriate, by the timely implementation of internal and external audit points, including issues raised by external regulators.
The jobholder will implement the Group compliance policy by containing compliance risk in liaison with Local Compliance Officer. The term ‘compliance’ embraces all relevant financial services laws, rules and codes with which the business has to comply.
This will be achieved by adhering to all relevant processes/procedures and by liaising with Compliance department about new business initiatives at the earliest opportunity. Also and when applicable, by ensuring adequate resources are in place and training is provided, fostering a compliance culture and optimising relations with regulators.
The Manager will adhere to and be able to demonstrate adherence to internal controls. This will be achieved by adherence to all relevant procedures, keeping appropriate records and by the timely implementation of internal and external audit points related to VRM, including any issues raised by external regulators.
Liaising with Compliance department to ensure compliance risk is appropriately managed by VRM.

Desired profile

Bachelor degree with a minimum of 5 years related work experience required
Demonstrated success managing complex projects
Superior communication, analytical and problem solving skills
Organized, detail-oriented with ability to understand big picture
Able to deal with ambiguity
- integrate, prioritize and rollout programs without clearly defined guidelines
Able to work independently and lead cross-functional teams to accomplish
Able to negotiate/influence at all levels to ensure effective and timely delivery of projects and initiatives
Experience managing client/partner relationships and expectations
High proficiency of PowerPoint, Excel, Word and Access
EEO/AA/Minorities/Women/Disability/Veterans