Assistant to Company Secretary

Job description

Assistant to Company Secretary

GCB 8

Sydney

At HSBC, our vision is to be the leading international bank in Australia. We strive to be the best place to bank and the best place to work, with our people reflecting the diversity of the customers we serve.

We are currently seeking an Assistant to the Company Secretary to provide administrative support to the Company Secretaries (SCY) Function. This is a fixed term 14 month opportunity commencing with the AUH Corporate Secretariat.

Your main responsibilities will include:
• Circulating reminders for upcoming meeting and assist with drafting meeting agendas
• Collating, preparing and distributing meeting papers
• Lodging notifications / corporate filings with the corporate regulator (ASIC)
• Reviewing documents requiring execution
• Administration of Powers of Attorney and maintenance of registers
• Maintaining corporate data files / records

Desired profile

Qualifications :

To be successful in this role, you will need:

• A minimum of 2 years’ experience providing administrative support
• A good working knowledge of Microsoft products suite (Word, Excel and PowerPoint)
• High attention to detail
• Excellent communication, organisation and time management skills
• Experience in company secretarial or legal support would be advantageous, though not essential

The Assistant to the Company Secretary will develop a strong working knowledge of the operational and administrative requirements of the SCY Global Function and be able to prioritise and manage varying workloads. In addition, the roleholder be required to adhere and be able to demonstrate adherence to with functional processes, procedures and policies as set out more fully within the SCY Functional Instruction Manual.

In return, you will be rewarded with access to excellent training and development, diverse career development opportunities, and to be a part of a collaborative, supportive and high performing team.